HR Receptionist

Summary:

Duties/Responsibilities:

• Answering the phone at the reception desk and for the HR department and transferring calls as needed.
• Warmly welcomes vendors and guests and assigns access badges as needed.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Send company-wide memos and emails.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals.
• Running errands and making deliveries around the office or to external parties.
• Managing digital document filing, including encrypted documents and email correspondence.
• Support the Purchasing Dept with monitoring office inventory and ordering supplies, if needed.
• Transcribing or taking notes during meetings and writing minutes, memos and/or agendas.
• Reconciles vending and cafeteria items with invoices and POs
• Review invoices in Docuware as the first level Front of House approver.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides administrative support to the HR department.
• Distributes payroll checks.
• Conducts or assists with the new hire orientation process.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Competencies:

• Proficient in all Microsoft Office Tools.
• Bilingual in English and Spanish preferred.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Experience in HRIS systems—ADP Workforce Now experience preferred.
• High amount of direct interface with employees and vendors, typically without direction from Manager.
• Requires minimal level of direction from Manager on day-to-day activities.
• Maintains highest level of confidentiality related to payroll and personnel information.
• Willing to work at two facilities closely located within one (1) mile of each other.
• Maintains a valid driver’s license and reliable transportation.

Education and Experience:

• Associate degree in related field preferred.
• Prior related Human Resources experience required.

Environment & Physical Demands:

• A person in this job operates 100% onsite within an office environment.
• This role routinely uses office equipment such computers, phones, photocopiers, fax machines and filing cabinets.
• Regularly required to talk or hear.
• Regularly required to sit, regular use of hands.
• Frequently required to stand and walk.
• Occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl and use foot/feet to operate machine.
• Occasionally lift and/or move up to 25 pounds.
• Ability to work under pressure with ever changing deadlines and priorities.
• The work environment and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position requires the person to work at two facilities closely located within one (1) mile of each other and requires the person to have a valid driver’s license and reliable transportation.

AAP/EEO Statement
Flower City Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender, national origin, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.