HR Receptionist

Job Description

Job Description

FLOWER CITY GROUP is hiring an HR RECEPTIONIST!

This is a perfect opportunity for those who are excited about developing skills as an HR professional in a fun, successful, and growing company within the printing and packaging industry!

We Hustle, We Own, We Learn, We Invent, and We Believe!

Do you? If so, apply today!

Here's the scoop :

The HR Receptionist will perform administrative tasks and services to support effective and efficient operations of the organization’s office and Human Resources department.

Duties / Responsibilities :

• Answering the phone at the reception desk and for the HR department and transferring calls as needed.
• Warmly welcomes vendors and guests and assigns access badges as needed.
• Sorting and delivering incoming mail and collecting and sending outgoing mail.
• Send company-wide memos and emails.
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations or organizing rentals.
• Running errands and making deliveries around the office or to external parties.
• Managing digital document filing, including encrypted documents and email correspondence.
• Support the Purchasing Dept with monitoring office inventory and ordering supplies, if needed.
• Transcribing or taking notes during meetings and writing minutes, memos and / or agendas.
• Reconciles vending and cafeteria items with invoices and POs
• Review invoices in Docuware as the first level Front of House approver.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides administrative support to the HR department.
• Distributes payroll checks.
• Conducts or assists with the new hire orientation process.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Competencies :

Education and Experience :

Environment & Physical Demands :

AAP / EEO Statement

Flower City Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), gender, national origin, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.