Administrative Coordinator, Advancement Marketing Communications

Marketing Communications And Donor Engagement Administrative Assistant

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 300 East River Rd, Rochester, New York, United States of America, 14623

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 100006 Ofc Sr Vice Pres Advancement

Work Shift : UR - Day (United States of America)

Range : UR URG 107 H

Compensation Range : $23.06 - $32.29

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities

General Purpose : With minimal direction and with latitude for independent judgment, serves as a principal administrative agent to the Associate Vice President of Marketing Communication + Donor Engagement including all units under her / his management. Provides office supervision and administrative support, manages the accounts payable and other department-level financial matters, and oversees related administrative services. Manages AVP's calendar and scheduling and serves as liaison with external and internal constituents such as donors, alumni, faculty, and UR leadership. Provides essential administrative support to the entire Marketing Communications and Donor Engagement team, with a particular focus on assisting senior managers. This role also contributes to the success of departmental initiatives by coordinating logistics, managing special projects, and ensuring smooth day-to-day operations across the team.

Essential Functions

Financial Management :

• Oversee financial transactions and budgets for the MCDE division, ensuring compliance with university policies and staying within budget parameters to support department managers and team activities.
• Perform monthly reconciliations of departmental budgets to the general ledger.
• Manage departmental ledgers, ensuring accurate and timely tracking of all spending.

Billing :

Procurement :

P-Card Administration :

Administrative Management :

Minimum Education & Experience :

Knowledge, Skills and Abilities :

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.