Executive Assistant (Tulsa)

Company Description

The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil / gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governors Award for Excellence in Exporting 2025!

Role Description

This is a full-time on-site role for an Office Manager located in Tulsa, OK. The Office Manager will be responsible for the following :

Calendar and schedule management

Travel and meeting coordination : Plan and book travel arrangements, coordinate meetings and conferences, and prepare detailed itineraries

Communication and correspondence, prepare and publish company social media and newsletters.

Manage and maintain company website.

Document and presentation preparation. Create, edit, and organize documents, reports,

spreadsheets, and presentations.

Administrative support : Manage expenses, order office supplies, and handle other general

office processes

Project management : Assist with special projects by coordinating resources, tracking

progress, and completing the tasks to the finishing lines.

Liaison and coordination : Serve as a point of contact between the executive and

internal / external partners, employees, and clients.

Discretion and confidentiality : Handle sensitive and confidential information with the

utmost discretion.

Benefit - BCBS Insurance, dental and vision. 401K and match, generous paid PTOs and holidays, Long and short terms, life insurance.

Qualifications

Minimum 6 years experience in executive assistance and office management.

Bachelor's degree or associate degree is required.

Time Management : Ability to manage multiple priorities and tasks efficiently.

Communication : Excellent written and verbal communication skills.

Technology Proficiency : Advanced knowledge of software like Microsoft Office, and the ability to use various other technology tools for scheduling, data management, and presentations.

Organization : Strong organizational skills to ensure all duties are completed on time and to a high standard. Attention to detail is a must.

Problem-solving and Critical Thinking : Ability to think creatively, make decisions, and solve problems independently,

Interpersonal Skills : Ability to build rapport and work collaboratively with colleagues and clients.

Adaptability : Flexibility to multitask and switch between different responsibilities as the day's needs change. Ability to learn and to be adept at company business

Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion.

Highly motivated and strong work ethic.

Industry

Engineering Services

Employment Type

Full-time