Fiscal Specialist 1 (Temporary)

Temporary Fiscal Specialist 1

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The School of Medicine's Division of Hematology and Oncology has an outstanding opportunity open for a Temporary Fiscal Specialist 1. This position provides assistance to the Renal / Melanoma Research Program by completing identified fiscal functions for the Division of Hematology and Oncology.

This position reports to the Program Operations Specialist. The Renal / Melanoma clinical research program has an annual operating budget of $3.6 million, 5 faculty and 16 research and administrative staff. At any given time, the program has over 25 open studies with over 70 enrollees, which generates critical research funding and discovery mechanisms as well as bringing much-needed investigational treatments to oncology patients with few or no other options.

Duties and Responsibilities

• Assist with and coordinate procurement, such as PO, non-PO, and supply orders
• Assist in preparing staff and faculty payroll for submission to payroll entry personnel.
• Reconcile faculty and staff salary distributions at least quarterly and assist in audits of GCCR and FEC reporting.
• Assist with pre-award processes such as CDAs, advance budgets, eGC1 preparation and submission, and grant submissions.
• Monthly Budget Reconciliation using institutional systems and program tracking systems, locating and matching source documents with posted expenditures, researching and resolving discrepancies.
• Maintain and update budget-tracking systems and budget report preparation for the program.
• Review and reconcile Procard, locating back up documentation for all transactions.
• Review incoming invoices for accuracy, consult with the research team for verification of activity, pay invoices, follow up and track invoices not received based on activity, and maintain tracking systems.
• Invoice on an ongoing basis, track and follow up on outstanding invoices.
• Apply payments to study activity, perform regular financial reconciliation of clinical trial activity and keep up to date reports regarding outstanding revenue and expenses.
• Maintain the receivables log and communicate with vendors as necessary.
• Assist in budget deficit reporting quarterly, or as requested by the Division.
• Assist in preparation and compilation of financial reports.
• Review, approve and allocate billing charges to proper budgets using UW's institutional systems.
• Assist with processing all patient travel reimbursement and other reimbursements in compliance with UW, State and Federal policies through UW's institutional systems.
• Process budget extensions as needed.
• Maintain all fiscal documentation required for audit / regulatory compliance.
• Maintain file systems for finance and operations documents.
• Communicate with vendors and sponsors as needed.
• Assist Program Operations Specialist as needed.

Minimum Requirements

Two years of experience providing administrative support in the area of fiscal and / or business management.

Desired Qualifications

Bachelor's Degree in Accounting, Business Administration or related field Extremely competent working with Microsoft Excel. Strong communication skills, organizational skills, and attention to detail. Familiarity with University systems such as PROCARD, Award Portal, ECC, SAGE, Workday, etc. Familiarity with UW policies and procedures such as Procurement, Travel, Budget reconciliation, etc. Possess an eagerness to work in an environment with a healthy workload of paper and electronic tasks.

Compensation, Benefits and Position Details

Pay Range Minimum : $47,448.00 annual Pay Range Maximum : $63,468.00 annual Other Compensation : Benefits : For information about benefits for this position, visit https : / / www.washington.edu / jobs / benefits-for-temporary-per-diem-and-less-than-half-time / Shift : First Shift (United States of America) Temporary or Regular? This is a temporary position FTE (Full-Time Equivalent) : 100.00% Union / Bargaining Unit : SEIU Local 925 Nonsupervisory

Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington is proud to be an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.