Facility Coordinator

Facilities Coordinator

EMCOR Facilities Services is seeking a Facilities Coordinator to support facility operations across the West Coast region. As a key member of the Account Operations Team, the Facilities Coordinator will assist in the day-to-day management, maintenance, and operational performance of all assigned sites. This role is responsible for coordinating facility activities within the assigned region, including work order management, ensuring timely completion and follow-up, and tracking performance against established service and operational targets. The Facilities Coordinator will also support various administrative and reporting functions to help ensure smooth, efficient operations across the portfolio.

Coordinate day-to-day facility operations across assigned sites, overseeing work order management, vendor scheduling, service escalations, and performance tracking to meet account targets.

Support both in-house and third-party technicians to ensure services are completed to quality standards and contractual requirements, including maintenance, landscaping, snow removal, and janitorial operations.

Provide administrative and operational support to the EFS Operations Manager and Facilities Manager, maintaining accurate records, reports, and communication between vendors, internal teams, and customer partners.

Supports work order operations as needed in areas such as :

o Vendor Dispatch

o Vendor Scheduling

o Service escalations

o Payment related questions

Communicate / escalate with appropriate parties (Account Team & Vendors) as needed

Support overall account administrative tasks as assigned

Education

High School Diploma or equivalent

Business Experience

1-3 years' experience in a professional, fast paced environment.

Licenses / Certifications

Valid driver's license

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Technical Qualifications & Skills

Experience using a Commercial Maintenance Management System (CMMS) or Work Order Management process.

Experience using Microsoft Excel and Microsoft Office programs.

Experience with operations and maintenance for Corporate Commercial Space Industry is preferred.

Ability to learn new computer programs and apply them to work requirements.

Possess good interpersonal, organizational and self-management skills. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Strong customer satisfaction focus meets and exceeds expectations of internal / external customers; anticipates the needs of internal / external customers and resolves any supplier delivery or quality problems impacting customers.

Ability to work without supervision and change work priorities; deal appropriately with multiple deadlines.

Ability to communicate well in both oral and written reports

Equal Opportunity Employer / Veterans / Disabled

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Geographic Disclosure

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