Administrative Services Associate

Administrative Assistant

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting / referring / assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job responsibilities include :

• Supervising or overseeing the work of student employees.
• Representing an office as an administrative liaison. Responding to non-routine inquiries requiring technical and / or University or unit knowledge.
• Utilizing department and / or University policies, practices, and procedures to answer questions and resolve problems and issues.
• Coordinating special events that require judgment in determining and prioritizing activities to meet desired results.
• Coordinating complex appointments, meetings, and travel itineraries. Triaging scheduling issues.
• Editing documents and presentations. Composing basic correspondence. Typing and coordinating class materials.
• Performing a variety of administrative duties regarding academic class scheduling and / or student academic records and / or reports. Duties may include activities such as updating student records, registering students in courses, entering courses into PeopleSoft and assigning classrooms.
• Coordinating mass mailing and / or email distribution.
• Creating and overseeing departmental files, databases, and reports.
• Maintaining office and / or laboratory supplies and inventory.
• Maintaining website.
• Setting up accounts, tracking budgets, reconciling accounting statements, and following up on discrepancies. Preparing purchasing and accounting forms for approval. Processing expenses.

Minimum qualifications include knowledge of standard administrative procedures and practices, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 2 years related experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred qualifications include :

Planning unit : Vice President Enrollment Management

Department : Student Financial Aid

Applicants may contact Hannah Mathson, mathson@ohio.edu if they have questions about this position.

Employment type : full-time regular

Advertised salary : The starting salary range is $14.65 per hour.

Employees enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, adoption reimbursement, transgender care, flextime and flexplace policies, counseling and mental health care, access to professional development programs and more. Additional information is available at https : / / www.ohio.edu / hr / benefits.