School Bookkeeper - 220 Days, Dutchtown Middle

Job Description

Position Title : School Bookkeeper

Division : School

Reports To : Principal and / or Assigned Supervisor

FLSA Status : Non-Exempt

Salary Schedule : HS / 244 - SS1, HS / 220 - SS1-1.

MS / 244 - SS2, MS / 220 - SS2-1, MS / 200 - SS2-2.

ES / 244 - SS3, ES / 220 - SS3-1, ES / 200 - SS3-2, ES / 190 - SS3-3

Work Days : 190, 200, 220, or 244

Perform specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of school financial records.

Essential Duties :

• Accurately maintain all school financial records, including generalized and specialized accounts.
• Prepare and submit monthly bank reconciliations to supervisor.
• Train school account managers / school personnel on school activity fund accounting policies and procedures and assist with general budget information.
• Ensure established procedures are followed for collecting, receipting and depositing funds within established timeframes.
• Process financial information (e.g. purchase orders, accounts payable, check and deposit register, ledger, annual reports, memos, correspondences, etc.) to ensure proper and complete accountability of school, state and / or federal funds.
• Compute and verify bills for service, invoices, purchase orders and / or other data for accurate recording and processing; process all accounts receivable and payable; receive, record and deposit cash receipts, disburse and mail checks, balance accounts, reconcile vendor statements, and perform other general bookkeeping duties as required and according to policy DJE.
• Perform computer data entry to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence.
• Perform year-opening and year-end-closing procedures.
• Maintain records of students' school debts and obligations.
• Assist Principal with use of budgeted funds by reconciling available budgets and preparing and submitting invoices to the District Office for payment.
• Ensure school compliance with HCS Financial Procedures Manual, including preparing, analyzing, and reconciling financial accounting reports and data for the review of District administration and state and federal agencies.
• Maintain HCS prescribed accounting and internal control procedures over school activity funds.
• Provide information and assistance to internal and external auditors upon request.
• Enter and maintain staff leave, as required.
• Perform Title I am bookkeeping responsibilities if applicable.
• Provide exceptional customer service on a daily basis and maintain professional practices.
• Perform other duties and responsibilities as assigned.

Qualifications :