Drawing / Document Control Specialist

Pay Range

$64,863.00 - $107,023.00

Supervisory Organization

Asst Mgr Records Management

Country

United States of America

Address

1401 PACIFIC AVE

City

DALLAS, TX 75202

FLSA

Exempt

Professionals

02 - Professional (EEO-4-United States of America), 2D - Professionals - Business (EEO-SubCategory)

General Summary

Under the direction of the Senior Manager of Records Management of Dallas Area Rapid Transits (DART) Development Program Support within the Development department, provides engineering and construction document and records management support for the department. Development Program Support, provides support to Development capital projects as well as other DART projects.

Essential Duties and Responsibilities

• Manage, distribute, track revisions, drawing numbers and change information for drawings, specifications, reports, and / or baseline documents.
• Manage the drawing / document repository database
• Index and upload documents and drawings into the document repository.
• Coordinate and track reproduction of documents and drawings for the department.
• File maintenance and archival of department-controlled documents, including contract deliverables, review submittals, procurement packages, awarded contracts, design calculations and various reports.
• Ensure compliance of drawing submittals to established procedures and the appropriate State of Texas laws and proactively resolve any deficiencies.
• Conduct and participate in reviews, and audits, to ensure compliance with established procedures.
• Assist with identifying, locating, preparing, and securing documents, records, and / or drawings for Copyright License agreements, Public Information requests, and / or departmental and interdepartmental requests.
• Provide cross functional support and management of the Design Review Application(s) as required.
• Provide cross functional support and management of the department file room processes as required.
• Process, log, upload, distribute, and retain file room correspondence.
• Facilitate, support, and / or prepare records for archive.
• Support and assist with project and contract deliverables and closeout deliverables. This includes performing reviews of as-built drawings, specifications, and other close-out deliverables.
• Performs other related duties as assigned.

Minimum Knowledge, Skills, and Abilities Required

Note : An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles.

Ability to operate DART non-revenue vehicle as required.

Ability to be dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.

Ability to make good decisions (without considering how much time it takes) based upon a mixture of analysis, wisdom, experience, and judgment). Most of his / her solutions and suggestions turn out to be correct and accurate when judged over time. Sought out by others for advice and solutions.

Ability to pick up on technical things quickly. Can learn new skills and knowledge. Is good at learning new industry, company, product, or technical knowledge. Does well in technical courses and seminars.

Ability to be able to write clearly and succinctly in a variety of communication settings and styles. Can get messages across that have the desired effect.

Ability to quickly find common ground and solve problems for the good of all. Can represent his / her own interests and yet be fair to other groups. Can solve problems with peers with a minimum of noise. Is seen as a team player and is cooperative. Easily gains trust and support of peers. Encourages collaboration. Can be candid with peers.

Ability to use rigorous logic and methods to solve difficult problems with effective solutions. Can see hidden problems. Is excellent at honest analysis. Looks beyond the obvious and does not stop at the first answers.

Working Conditions

Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DARTs operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

EEO Statement

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M / F / D / V

Open until qualified applicants are identified.

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