Payroll Manager

Overview

TITLE : Payroll Manager

DEPARTMENT : Finance and Administration

REPORTS TO : Chief Financial Officer / VP Finance and Administration

CLASSIFICATION : Staff-12 months

EFFECTIVE DATE : TBD

STANDARD WORK HOURS : 37.5 hours per week

EMPLOYMENT STATUS : Full-Time

EMPLOYMENT CLASSIFICATION : Exempt

LOCATION : 100% in-person, Frankfort KY

Job Summary is a heading in the original text. Directs the implementation and administration of mandated payroll regulations and policies and manages a diverse team of specialist accounting / payroll staff and student employees. Under limited supervision, manages and coordinates all aspects of the university\'s payroll function, servicing regular, temporary, adjunct faculty and staff, student, special compensation, and seasonal employees, both exempt and non-exempt.

Essential Job Functions

• Oversees all facets of the daily operations of the organizational unit, ensuring compliance with University, state, and federal laws, policies, and regulations.
• Supervises personnel, including work allocation, training, problem resolution, performance evaluation, and actions; motivates employees to peak productivity and performance.
• Coordinates production of all bimonthly payrolls and the issuance of special checks.
• Ensures accurate payment and reporting of all university employee benefits in compliance with tax laws, federal / state regulations, and university policy.
• Ensures accurate and timely issuance of W-2s.
• Manages development and administration of department records systems; oversees data entry of payroll records into the HR system.
• Plans and implements programs to develop, adjust, and enhance payroll systems and procedures as required by tax laws, regulations, and university pay policies / initiatives.
• Plans and manages departmental workflow; approves master payroll calendars and monthly processing schedule.
• Oversees production of employee tax statements and notifications as required by law.
• Develops and manages annual budgets and conducts cost / productivity analyses.
• Participates in developing and maintaining policies, objectives, and plans; implements projects and programs to achieve goals.
• Represents the organization at meetings and promotes programs and policies.

Knowledge, Skills, and Abilities

Supervisory Responsibility

This position does have supervisory responsibility.

Other Duties

Performs miscellaneous job-related duties as assigned.

Qualifications

Bachelor\'s degree preferred with 3 to 5 years of directly related experience; CPP preferred.

Licensing and Certifications

Certified Payroll Professional (CPP) preferred.

Working Conditions

Work is normally performed in a typical interior / office environment. No or very limited physical effort required. No or limited exposure to physical risk.

Applicants must be authorized to work in the United States. Kentucky State University cannot sponsor employment visas at this time.

EEO statement : This employer is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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