No longer accepting applications
Administrative Services Assistant-Hybrid
Generis Tek Inc.Atlanta, GA, US7 days ago
Job type
- Full-time
Job descriptionSchedule meetings for program directors and leadership. Take detailed notes during internal meetings and prepare summaries for distribution to field staff and senior leadership. Assist in the preparation and review of contractual paperwork. Coordinate with sub recipients and contract staff to ensure all documentation is complete and accurate. Provide general administrative support including record keeping, document preparation, and file management. Assist with printing and document preparation as needed. Act as a point of contact for external vendors and partners. Respond to inquiries, route information appropriately, and facilitate clear communication within the agency and with external stakeholders. Must be available to report to the office to assist with administrative tasks at the request of a supervisor. Support the Maternal Mortality Review Program by requesting and organizing medical records and other necessary documentation from healthcare providers and relevant agencies. This position is hybrid with in-office attendance expected at central office in Nashville, TN at supervisor discretion. Travel to central office is no-reimbursable. Position is 37.5 hours per week, Monday-Friday from 8AM to 4 : 30PM. Position is renewable annually, dependent on funding availability. Position is funded with Family Planning Administration (HHS) and Maternal Health Innovation Program (HRSA) Federal grant funding.
Please Contact : To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Faizan Mohammed at email address
Faizan.Mohammed@generistek.com
can be reached on #
630-576-9037
We have Contract role Administrative Services Assistant-Hybrid for our client at Nashville TN . Please let me know if you or any of your friends would be interested in this position.
Position Details :
Administrative Services Assistant-Hybrid-Nashville TN
Location : Nashville, TN 37243 (Hybrid)
Project Duration : 7+ months
Pay rate : $23 an hour on W2.
Position & Program Overview :
The Tennessee Department of Family Health and Wellness is seeking a dedicated and detail-oriented Administrative Services Assistant 4 to support the Maternal Health Programs. This full-time position plays a key role in administrative, financial, and operational support to ensure effective program execution and communication between the department, sub recipients, and external partners.
Key Responsibilities :
Financial Tracking & Reporting
- Process invoices, monitor program expenditures, assist with budget revisions, and maintain monthly and annual spend-down reports.
- Develop and maintain budget-tracking spreadsheets using Microsoft Excel and Office tools.
- Ensure payment records are accurate, up to date, and aligned with department policies.
Meeting Coordination & Documentation
Contractual & Administrative Support
Event & Supply Coordination
Support event planning and preparation for program-related meetings and activities.
Prepare, package, and ship programmatic supplies as requested by the team.
Communication & Liaison Functions
On-Site Support
Record Requests
Maintain detailed logs of medical record requests, follow-up communications, and receipt status to ensure timely collection.
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