Facilities Coordinator

Job Description

Job Description

Please do not respond to direct messages with your personal information. All job applications and your sensitive, personal information should only be submitted via our official job platform.

Internal Job Title : Facilities Specialist (onsite)

External Job Title : Faculties Coordinator

Location : US-SC-Greenville

FLSA : non-exempt

#LI-Onsite

Job Overview :

The Facilities Specialist plays a key role in ensuring the Safe-Guard Greenville office operates efficiently, securely, and comfortably. This position serves as the main point of contact for building operations, maintenance, and general facility support, fostering a safe, clean, and well-organized environment for employees and guests. The ideal candidate will be a proactive problem-solver with a hands-on approach, strong organizational skills, and a customer-service mindset.

Job Responsibilities :

• Serve as the first point of contact for guests and vendors, greeting visitors and ensuring reception coverage in a secured lobby area.
• Act as the local liaison with the landlord and building engineering teams; learn and utilize the Building Management Application (BMA) and work order system.
• Manage all incoming and outgoing mail and shipping services.
• Perform minor repairs and office maintenance, including assembling furniture, installing monitor arms, and handling other basic facility tasks.
• Monitor, verify, and restock office supply inventory.
• Oversee conference room arrangements, including set-up, reconfiguration, and restoration to standard order following meetings or events. Troubleshoot audio / video and conference technology issues; coordinate with IT and external vendors as needed.
• Assist in ordering and setting up catering for meetings, events, and leadership sessions.
• Oversee and manage conference room reservations to ensure availability and organization.
• Input, update, and resolve Safe-Guard facility work orders for the Greenville location.
• Support safety initiatives, including fire warden programs, severe weather preparedness, and active-shooter awareness.
• Act as the local point of contact for physical security and employee badging needs.
• Partner with IT and the Site Director to resolve facility-related technology and infrastructure issues.
• Maintain detailed records of facility operations, maintenance activities, and related expenses.
• Ensure the facility remains clean, functional, and well-maintained to promote employee comfort and productivity.
• Serve as a key communicator between employees, management, and external service providers to ensure smooth operations.
• Manage and track invoices.
• Perform all other duties as assigned.

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities.

Job Requirements :

Company Benefits :

About Safe-Guard Products International :

Safe-Guard serves Original Equipment Manufacturers (OEMs), top retailers, and independent agents in the automotive finance and insurance industry with the leading Protection Products Platform. Our platform delivers innovative protection products and solutions that protect consumers from the perils of ownership, while providing Finance &Insurance professionals the tools to ignite scalable and sustainable business growth. Safe-Guard’s success is driven by over 850 employees, who serve more than 12,000 dealers and support contract holders across the U.S. and Canada.

For 30 years and counting, our team continues to transform the motor vehicle space, earning a stellar reputation from our partners and peers by providing : 1) the highest quality protection products in the industry, 2) a broad platform of branded product, technology, marketing, and training solutions, and 3) an unwavering commitment to uncomplicated care and customer service.

Safe-Guard Products International is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.