Division Coordinator, Preventive & Restorative Sciences

Administrative Assistant (AA3)

The Administrative Assistant (AA3) will provide comprehensive administrative support to the Division of Preventive and Restorative Sciences that is comprised of the Section of Restorative Dentistry and Pediatric Dentistry. This position requires both teamwork and the ability to work independently on various projects. The role supports the academic functions of the division, involving full-time and part-time faculty, pre-doctoral dental students, residents, postdoctoral students, preceptors, and visiting scholars. The responsibilities include educational support, faculty and division support, and financial management.

Salary & Compensation

UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• General knowledge of the UCLA Academic Personnel Policies and / or experience working with policies and procedures of an academic institution. (Preferred)
• Working knowledge of University accounting forms and procedures and policies. (Preferred)
• Detailed knowledge of University and School rules and regulations as applied to graduates, and general requirements for degrees and admission at the graduate level. (Preferred)
• Demonstrated skill using a Macintosh or PC to perform a variety of projects. Intermediate to advance level skills in MS Office Suite, and ability to learn and manage a multitude of disparate new software and online programs for UCLA administrative & programmatic support. (Required)
• Ability to provide accurate and concise information on the various UCLA policies & programs and between, faculty, students and staff. (Required)
• Knowledge of event planning from creation of guest lists to menus and caterers. (Required)
• Ability to maintain website, email services and to navigate Internet websites for the Section. (Required)
• Superior written communication and editing skills and ability to communicate with all levels at the University in an intelligent and tactful manner. Demonstrated ability to compose routine correspondence using grammatically correct English, spelling and punctuation. (Required)
• Superior verbal communication skills to speak clearly using appropriate vocabulary and grammar to obtain and convey information accurately. Ability to speak with all levels of personnel and students in the School. (Required)
• Skill in working independently and as part of a team, prioritizing, and following through on tasks. Detail oriented and careful in all aspects of the job. (Required)
• Ability to maintain confidentiality of faculty and student files. (Required)
• Interpersonal skills to work with staff, faculty, students and interface with other departments. Cheerful and pleasing attitude in dealing with others. (Required)

Education, Licenses, Certifications & Personal Affiliations

Special Conditions for Employment

Schedule

8 : 00 a.m. to 5 : 00 p.m.

Union / Policy Covered

CX-Clerical & Allied Services