Korean Bilingual General Affairs Specialist

Job Description

Company Overview

The Company is a renowned global manufacturer and supplier of electrical equipment and products, aims to solidify its brand presence in the North American market.

Position Overview

The General Affairs Specialist is responsible for supporting the day-to-day operations of the company by carrying out various administrative tasks. The specialist will ensure the smooth operation of the office, manage office supplies, maintain company records, and assist with HR tasks as needed.

Responsibilities

• Maintain and improve the current administrative system to ensure efficient office operations.
• Act as a point of contact for facility management, liaising with maintenance vendors and service providers.
• Administer office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Oversee the management and allocation of office space and equipment, and maintain working condition of office facilities.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist colleagues whenever necessary, providing administrative support and managing their queries.
• Manage travel arrangements for staff and visitors, including transportation and accommodation.
• Support budgeting and bookkeeping procedures, creating and updating records ensuring accuracy and validity of information.
• Manage contracts and relations with customers, vendors, and partners.
• Assist with HR-related tasks including onboarding new hires, maintaining employee records, and managing off-boarding processes.
• Handle confidential documents ensuring they remain secure.
• Support and facilitate the completion of regular reports.
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
• Ensure filing systems are maintained and current, establish and monitor procedures for record-keeping.
• Assist with the preparation of organizational events or meetings and assemble necessary materials.

Requirements