Accounts Payable Coordinator

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we’re looking for people like you at Hawaiian Host Group.

Who are we? Hawaiian Host Group (HHG) is a leading Hawai‘i-based consumer goods company with a portfolio of brands that includes Hawaiian Host, Mauna Loa, MacFarms, KOHO, and Kapua Orchards. Sold in over 23 countries, HHG produces a suite of products ranging from flavored macadamia nuts to artisan chocolates. Our dedicated team of Hosts of Hawai‘i is spread across our headquarters in Honolulu and offices in Hilo, Kona, Los Angeles, and Tokyo. HHG has 3 manufacturing plants in Hawai'i, as well as the state's largest single macadamia farm.

We are an excited team of people that all have one vision in common : sharing the Spirit of Hawai‘i with the world. Expect camaraderie, product tastings, and other (virtual and in-person) events that make our culture unique. And more importantly, know that your work contributes to our purpose; to make the Islands’ future flourish. We do this through our Takitani foundation that grants scholarships to deserving local students, our solar farm on the Big Island, and other social & environmental initiatives.

That’s enough about us for now, we’d love to learn more about you. Read the job description below and let us know if you’re interested. We can’t wait to meet you!

POSITION SUMMARY

Under the direction of the Assistant Controller, the Accounts Payable (AP) Coordinator performs general clerical and accounting duties with a focus on accounts payable and vendor management. Maintains purchasing ledgers and assists other departments by verifying completeness and accuracy of documents provided prior to payment.

ESSENTIAL FUNCTIONS :

• Verify all vendor invoices for accuracy and completeness, supporting documentation, proper general ledger account coding, and approval prior to processing payment.
• Review all invoices for appropriate documentation, expense and / or cost center coding and approval prior to payment.
• Prioritize invoices for payment according to cash discount potential and payment terms.
• Process 3-way match P.O. invoices; including resolution of contractual and / or payment discrepancies.
• Match invoices to checks, obtain required signatures for checks, distribute and mail accordingly.
• Process employee expense reports for reimbursement, verify proper account coding and approvals.
• Record and reconcile intercompany, ACH, Company Corporate Card, and wire transfer transactions.
• Communicates effectively with vendors; researches and resolves discrepancies in a timely manner.
• Assist with vendor management by maintaining vendor profiles in the accounting system, responding to vendor inquiries, reconciling vendor statements, and verifying federal ID numbers.
• Communicate with and support other departments with general ledger account, cost center, purchasing, receiving and payment related inquiries.
• Maintain and update vendor master file for accuracy and completeness on an ongoing basis.
• Maintain general ledger by verifying and posting account transactions in an accurate and timely manner.
• Reconcile monthly accounts payable subledger to the general ledger.
• Prepare monthly financial closing journal entries, related payable account reconciliations and reporting.
• Prepare and maintain 1099 forms.
• Sort and distribute incoming mail; run postage meter for outgoing mail.
• Provides reports and documentation as requested for Company audits.
• Regular attendance is required for the position.

OTHER RESPONSIBILITIES :

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED :

PHYSICAL DEMANDS :

COMMUNICATION DEMANDS :

WORK ENVIRONMENT :

$18 - $25 an hour

Hawaiian Host Group is an Equal Opportunity / Affirmative Action Employer.