Bilingual Office Coordinator

Job Description

Job Description

Are you a self-starting, highly meticulous professional ready to drive significant value within a high-energy business setting? We are hiring a Bilingual Office Coordinator to join an innovative Rhode Island organization and hold a central role in guaranteeing continuous workflow.

This is a superb chance to highlight your structure management competencies, dual-language capabilities, and proactive troubleshooting approach while offering support to a productive management team and advancing the firm's objectives. If you succeed in a supportive, shared environment and enjoy being the reliable source who ensures accountability, submit your application!

Verbal and written mastery in both Spanish and English is mandatory.

Compensation :

Hourly Rate : $19–$22, dependent on background

Responsibilities of a Bilingual Office Coordinator :

Deliver full-spectrum office support to the management and all internal personnel.

Control appointment books, arrange critical sessions, and facilitate travel logistics.

Prepare formal correspondence, documentation, and visual aids using the Microsoft 365 platform (Word, Excel, PowerPoint).

Field substantial inbound calls and electronic messages with expert composure and swiftness.

Manage scrupulously structured electronic and paper archive systems.

Greet guests upon arrival and maintain a cordial, business-like office atmosphere.

Contribute to the organization and execution of corporate functions.

Manage all office provisions and gear, certifying stock levels are robust.

Verify and process billing statements and employee expense claims correctly and promptly.

Take on varying administrative duties, showing resourcefulness and a go-getter attitude.

Qualifications of a Bilingual Office Coordinator :

Complete language proficiency in both English and Spanish (essential).

Completion of secondary education or corresponding certification.

Operational fluency in the Microsoft Office Suite (Word, Excel, PowerPoint).

Exceptional structuring, efficiency in scheduling, and interpersonal aptitudes.

Laser focus on minutiae with an unwavering commitment to correctness.

The skill to juggle competing priorities, organize effectively, and respect deadlines in a rapid-fire setting.

A polished bearing and superior aptitude for client relationship management.

The ability to function independently and collaboratively within the operational unit.

Familiarity with workflow coordination software (e.g., Asana, Monday.com) is a plus.

One to two years of documented clerical experience.

Submit your resume today for immediate consideration!

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Please Note : City Personnel offers extended interview hours from 7 am-7 pm upon request

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at (401) 331-2311 to find your perfect job match!

City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

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