Senior Project Manager (Procurement Specialist)

Pembrooke & Ives, IncNew York, NY, US

10 days ago

Job type

Full-time

Quick Apply

Job description

Pembrooke and Ives is looking for a Senior Project Manager (Procurement / FF&E) to oversee the coordination and execution of the project team's FF&E efforts. DUTIES & RESPONSIBILITIES Communication & Coordination :

Establishes and maintains clear, professional communication with all project stakeholders- including internal ream members, clients, vendors, building management, consultants, and subcontractors- to ensure timely and precise dissemination of project related information.

Meetings & Presentations :

Plans, schedules and prepares project meetings, ensuring agendas, documentation, and relevant materials are distributed in advance.

Facilitates effective discussions by coordinating stakeholders Project Administration, tracking action items, and maintaining accurate meeting records to support project continuity and accountability.

Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle in conjunction with Studio Director.

Reviews and adjusts the project budget and project schedule as required.

Reviews and comments on financials / profitability on project .

Identifies opportunities to increase project revenue by determining possible additional services.

Identifies potential losses and implements safeguards.

Coordinates with Accounting to close out product sales monthly.

Act as a primary liaison between the décor team and accounting.

Projects Drawings, Documentation & Deliverables :

Oversees the preparation, development and production of project documentation.

This includes decorating budgets, decorating schedules (custom furniture, lighting, paint, etc) and decision dates to ensure design intent, milestones, and deliverables are clearly communicated while tracking decisions, action items, and follow-ups to maintain project momentum and alignment.

Oversees the production of vendor purchase orders accurately and efficiently.

Oversees the production of client invoices packets accurately and efficiently.

Identifies, evaluates, and mitigates potential risk throughout all phases of the interior design process; including budget overruns, schedule delays, scope changes, regulatory compliance, vendor reliability, and construction coordination.

Proactively develops contingency plans, maintains transparent communication with stakeholders, and implements strategies to minimize disruption and protect design integrity, timelines, and client expectations.

Demonstrates proficiency in inventory management, overseeing the receipt, storage, and delivery of products while implementing measures to minimize risk of loss or damage.

Oversees the installation of all decorative items if required.

Produces supporting schedules and documentation related to fire code and life safety of FF&E items.

Productively working towards ways of being more efficient.

Facilitate trainings and assist in implementing company standards.

Proven ability to manage and support 5-6 projects at a time.

People Leadership :

Acts as mentor by coaching and motivating decorating teams and individuals; fostering an environment of mutual respect and trust among members of the group as it grows and develops.

Supports diversity and develops continuing education opportunities (e.g. site visits, lectures, road trips) to expose staff to influences that will stimulate innovation.

Participate in interviews and recruiting of professional staff.

Encourages staff exploration and innovation to achieve project design excellence and continual improvement.

SKILLS & QUALIFICATIONS Possesses a high taste level and has knowledge of high-end market.

Follows and speaks to current industry trends on space, function, decorative lighting, fabrics, furniture and equipment, etc.

Possesses excellent time management skills and can handle multiple project deadlines and make decisions in a fast-paced environment to take a project from design concept all the way through installation.

Able to make decisions and communicate in a fast-paced environment.

Highly presentable, intelligent, confident and discreet with an outgoing, upbeat and confident demeanor.

Goal and detail-oriented with exceptional communication skills (both written and verbal).

Proficient in the use AutoCAD, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs.

Studio Designer or similar billing software.

Possess sophisticated knowledge of interior design principles / practices.

A Bachelor’s Degree in Interior Design.

At least 5-7 years of demonstrated work experience with Interior Design and / or Architectural Firms.

Salary Range :

$100,000.00 - $115,000.00 (depending on experience) + Performance-Based Bonus Direct applicants are welcome to apply.

Not accepting solicitations from recruiters.

BENEFITS Health, Dental, Vision and Life Insurance 401(k) Match Commuter Benefits Paid Time Off Paid Parental Leave Plans Paid Holidays Powered by JazzHR

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Senior Procurement Specialist • New York, NY, US

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