SENIOR CONTRACT ADMINISTRATOR

Purchasing Manager

Salary : $80,000.00 - $85,000.00 Annually

Location : Vero Beach, FL

Job Type : FULL-TIME

Job Number : 13020-208002

Department : PURCHASING

Opening Date : 07 / 15 / 2025

Primary Functions

Under general supervision, performs a variety of complex administrative duties associated with the process of soliciting and contracting for the acquisition of goods and services including bids, specifications, and post-award monitoring to ensure compliance with contractual terms and conditions; and performs related duties as assigned.

Principal Responsibilities

The following duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed.

• Develops, compiles and distributes documents relating to project bidding process including invitations to bid, informal and formal sealed bids and proposals, quotes, contract specifications and addenda.
• Administers solicitation conferences; chairs evaluation committee to evaluate responses to Requests for Proposal; reviews and analyzes bids for responsiveness, prices, terms, conditions and adherence to specifications; determines prospective contractor responsibility; recommends and executes award on Invitations For Bid and Requests for Proposal.
• Develops and manages annual contracts, including analysis, evaluation, and approval of contractor change orders, contract amendments, assignments, and other contract documents, monitoring and evaluating contractor performance, contract renewals and addressing vendor / contractor deficiencies.
• Reviews bids for completeness, compliance with submission requirements, mathematical accuracy and required insurance coverage and bonding.
• Examines requisitions, develops bid and proposal packages, writes specifications for materials, supplies, services and equipment, analyzes bid tabulations, compares bids with specifications to determine lowest and best bidder, and develops award recommendations.
• Executes and maintains long and short-term contracts and monitors performance to ensure compliance with contractual terms and conditions including insurance and bonding.
• Troubleshoots and resolves problems that may arise from bids, proposals, quotes, contracts, or concerns expressed by departments and / or vendors.
• Consults with department personnel on variety procurement needs.

Knowledge, Abilities and Skills

Managerial / technical / professional :

Problem Solving :

Communication :

Other Job Characteristics :

Education, Experience, Licenses, Certifications

Education / Experience : Graduation from an accredited college or university with a Bachelor's Degree in Business or Public Administration or related field and four (4) years of procurement and contract administration experience; or seven (7) years of experience as a Contract Administrator. May substitute two (2) years of the required experience if you have a nationally recognized Certification e.g. CPP, CPPB or CPO. Master's Degree in Accounting, Finance, Business Administration, or closely related area may substitute for one (1) year of the required experience.

Licenses / Certification : Possession of a valid Florida Driver's License.

The City of Vero Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; employee long term disability coverage; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents; a voluntary 401a Retirement Plan with generous employer contribution, and voluntary 457(b) tax-deferred compensation and ROTH IRA plans to supplement your retirement. We also provide an extensive wellness program that includes health fairs and much more!