Senior Executive Assistant to the Director, Funding and Investment - National Commissioning

• Contribute to transforming the future of health in this Senior EA role
• Flexible working supported to balance your workplace and lifestyle
• Permanent, full-time opportunity

Join Te Whatu Ora at a key time of change where you will meaningfully contribute to our kaupapa of creating a more equitable, accessible, cohesive and people-centred health system. This is mahi that will improve the health and wellbeing of everyone in Aotearoa, and we've got an opportunity for you to be part of it…

Te whiwhinga mahi | The Opportunity

The Pae Ora legislation gives us the mandate and opportunity to create a system of commissioning that has the needs of whānau and communities at its heart. In this new model, we are not ‘commissioners' holding the power. We are Te Tiriti o Waitangi partners and allies, we are listeners of diverse voices, we are holders of the space for communities and whānau to lead. We are a team of teams who live within and reflect the communities we serve.

We are responsible for designing community-based systems of care, agreeing health and wellbeing plans, executing those plans, and monitoring outcomes which then feed into the design process. We work in partnership with our Te Whatu Ora and Te Aka Whai Ora colleagues to shape system-wide public health services across the motu

The primary purpose of the Senior Executive Assistant is to provide high quality, timely, one-to-one executive support to the Director including dealing with matters of a highly confidential and sensitive nature.

Mōu | About you

Our ideal candidate is an experienced Senior Executive Assistant that will bring with them a kete of extensive knowledge and experiences, while holding the wisdom and mana associated with this kind of role. As an experienced business support professional, you will have an exemplary understanding of medium to large organisations, in addition to the legislative frameworks that effect the health sector.

As an experienced Senior Executive Assistant, you will also enjoy solving complex problems, are motivated by top-notch performance and are someone that excels in a behind-the-scenes supporting role. To be successful you must be able to work fast-paced, juggle changing priorities, work cross-culturally and be someone that naturally enjoys an environment and role that is constantly changing.

This role has you ideally located in Wellington, but this can be discussed at interview stage.

Ngā pūkenga me ngā wheako | Skills and experience

• Previous experience in a role providing support managerial support to a senior executive
• Needs to draw on relevant longer-term experience specific to the job and work demands, acquired over time of 10-15 years
• Experience/skilled in with calendar management and meeting coordination and arrangements for Senior Leaders
• Experience/skilled in with secretariat duties, including meeting minute taking and collation of minutes
• Experience/skilled in with financial administration such as processing invoices, reconciling payments and financial reporting as required
• Experience/skilled in with making travel arrangements and booking accommodation
• Relevant qualification (or working towards such qualification) or similar experience

Ka kawea e koe | You will bring:

• A commitment to being a good Te Tiriti partner in all your actions. This includes an understanding of the significance of and obligations under Te Tiriti o Waitangi, and the ability to apply Te Tiriti principles in a meaningful way in this role.
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth.

Ko te mahi e tika ana mō te ao hurihuri nei |Work that suits today's ever - changing world

Te Whatu Ora supports flexible and hybrid working for our kaimahi. In roles that don't require an in-person element, we encourage you to ‘work from where you are.' We want our national teams to be made up of diverse people from across the motu, just like our health system.

Tō mātou whakahaere ki te tika, te rerekētanga, me te whai wāhi mai |Our commitment to equity, diversity and inclusion

Our name, Te Whatu Ora, means ‘the weaving of wellness'. Whatu is the combining together of people, resources, organisations, thoughts and actions for the betterment and wellbeing of all. Whatu is also a direct reference to the pupil of the eye, and the vision required of the new entity and system.

At Te Whatu Ora we acknowledge and respect our people's diversity and spiritual needs, ensuring a safe workplace that is a whānau orientated and supportive environment. We are working towards a system that better meets the complex demands of a growing population, addresses the persistent inequalities experienced by Māori and ensures greater access, experience and outcomes for those traditionally not well served by the system – Māori, Pacific and Disabled People.

Tō tūranga i roto i Te Whatu Ora | Your place in Te Whatu Ora

When you join us, you become part of transforming the health system. This is a once in a life-time change,that will touch the lives of everyone in Aotearoa, and future generations. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Me pēhea te tuku tono | How to apply

To view the position description and/or apply for the role (by submitting your cover letter and CV), please click “APPLY NOW.” For tracking and reporting purposes, all applications must be submitted through our online career portal. If you have any questions about the role, please feel free to contact Ashlyn Clarricoats, Recruitment Consultant careers@health.govt.nz