Payroll Coordinator

About MHA

MHA - Mental Health Association is a nonprofit organization dedicated to helping people live their best life. We provide a wide range of services across Western Massachusetts, including outpatient therapy, substance use recovery, supports for individuals with developmental disabilities or brain injuries, and residential and housing programs. MHA serves individuals impacted by mental illness, substance use, developmental disabilities, brain injuries, and homelessness. Our mission is rooted in inclusion, dignity, and empowering people to lead fulfilling, independent lives.

Position Summary

Join MHA as a Payroll Coordinator and become an essential member of our dedicated fiscal team. In this role, you will work alongside the other Payroll Coordinator in ensuring accurate, timely payroll processing for our 750+ employees, ensuring smooth operations and employee satisfaction. Collaborate closely with our other Payroll Coordinator and HR team to ensure accuracy and compliance in all payroll and benefits data, fostering strong cross-departmental connections.

Payrate : $30 per hour

Schedule : Monday through Friday 9am- 5pm (40h)

Key Responsibilities

• Process weekly payroll, ensuring timely payments to all employees in accordance with relevant laws and regulations.
• Process Change of Status forms for employee changes in the Payroll system.
• Follow up with employees and supervisors on timecard discrepancies.
• Maintain and update employee payroll information by collecting, calculating, and entering data accurately.
• Address and resolve payroll discrepancies and respond promptly to payroll-related inquiries from staff.
• Prepare payroll activity reports, covering earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Work closely with the other Payroll Coordinator and HR department to ensure seamless integration of payroll and benefits data.
• Reconcile withholding accounts in accounting system to payroll system, address discrepancies.
• Assist management staff with training on timecard entry, adjustments, and time-off requests.\
• Stay up-to-date on changes in payroll systems, tax regulations, and compliance requirements to implement necessary updates.
• Conduct regular audits and reconciliations of payroll accounts to verify the accuracy of financial records.
• Assist with statutory filings and other periodic reporting as required by law.
• Perform other duties as assigned by supervisor.

Equal Opportunity Statement

The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

Benefits