Library Associate, Metadata - Libraries

Description

The department of Libraries at West Virginia University is currently accepting applications for a Library Associate for Metadata.

About the Opportunity

This position will provide support in the creation, reporting, and analysis of MARC metadata in the library management system and in the organization, implementation, and completion of various database maintenance projects.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including :

37.5-hour work week

13 paid holidays (staff holiday calendar)

15 annual leave (vacation) days per year or more based on years of service (employee leave)

18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)

WVU offers a range of health insurance and other benefits

401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.

Wellness programs

What You'll Do

Metadata Creation

Identify records for library use in the OCLC cooperative bibliographic database

Perform original and descriptive cataloging, subject analysis, and classification under the direction of the Head of Metadata or metadata librarians when records aren't available in the OCLC cooperative bibliographic database

Update records in the OCLC cooperative bibliographic database as necessary to meet national cataloging standards as determined by subject specialists and metadata librarians

Derive serial records in the OCLC cooperative bibliographic database as necessary to correctly identify unique serial items

Serve as a resource to assigned student assistants on metadata entry

Create and sets holdings as needed within library management system

Communicate with library stakeholders about the progress of projects and backlogs or local procedures and practices

Data Analysis and Reporting

Run scheduled reports on non-MARC data sources in the Library Management System, including Inventory and the Analytics module, to report on circulation, materials' locations and statuses

Run requested reports on non-MARC data sources to support projects and workflows within and across Libraries Units

Metadata Creation for Digital Projects

Create metadata for digital projects as determined by Unit Head in collaboration with other Libraries stakeholders

Provide training to student assistants in the input of metadata for digital projects

Work independently to execute project tasks in a timely manner, meeting task due dates and project milestones

Participate in project initiation and planning activities to understand project specifications, tasks, and milestones

Library Operations

Participate in departmental and library wide meetings and training sessions

Serve on appropriate interdepartmental committees as a KARM representative

Identify and participate in training opportunities specific to the position

Prepare technical documentation for use on the staff intranet or other shared documentation platform

Provide statistics for annual reporting

Assist student workers with metadata questions and projects as needed

Complete physical processing of library materials

Assist in Departmental projects as assigned

Analyze library, department, and unit needs and makes recommendations to improve workflows and projects or enhance access to materials

Pay Grade : 14

Qualifications

Bachelor's degree in a related field.

A minimum of six (6) months of relevant experience.

Library and integrated library experience or comparable preferred.

Any equivalent combination of related education and / or experience will be considered.

All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

Strong organizational and time management skills

Ability to solve complex problems independently

Basic knowledge of discovery systems

Ability to use videoconferencing and other teleconferencing technology

Ability to work independently and use sound judgment to solve problems

Strong interpersonal skills, ability to work in a team environment

Ability to communicate effectively with coworkers and library users

Ability to organize work in an effective manner for easy recall of status

Ability to manage multiple resource workflows at one time

Must be able to reprioritize and adapt to changes in work environment, and contribute new ideas and approaches as changes arise

Must be able to work reliably within strict confidentiality guidelines

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.

Job Posting

: Oct 8, 2025 Posting Classification : Classified Exemption Status : Non-Exempt Benefits Eligible : Yes

Schedule

: Full-time