Assistant Property Manager

Job Description

Job Description

We're looking for an Assistant Property Manager to assist in directing and coordinating activities at an on-site property management office for an office and parking portfolio in Charlotte; assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client / owner relations; and assist the management team in maintaining records and efficiently running the day-to-day operations of the asset.

Responsibilities :

• Answer management phones and assist with Tenant needs.
• Maintain inventory of office supplies and property staff directory.
• Receive, distribute and review all Tenant service requests, track service requests in Workspace, and alert personnel of any problems or unresolved service requests.
• Maintain current records for Tenant certificates of insurance and required maintenance agreements.
• Responsible for completing regular property inspections at the direction of the Property Manager and issuing property related service requests, tracking, and assigning the service requests to invoices as they are processed for payment.
• Maintain vendor files; proposals, contract preparation, certificates of insurance, contact information.
• Monitor outside vendors for compliance with service agreements and certificate of insurance requirements.
• Ability to travel daily to assigned properties as necessary.
• Assist with preparing and administering service agreements.
• Maintain record keeping and filing systems; classify, sort and file correspondence for tenant files and other documents.
• Assist in the coordination of special events held on properties.
• Process and track invoice payments and Tenant billbacks. Invoices are process through AVID and NEXUS.
• Assist the parking team and Property Manager with parking operations.
• Assist Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Assist with developing and sending tenant communications.
• Review aging reports and manage collections efforts.
• Perform other duties as assigned.

Desired Competency, Experience and Skills :

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit : www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.