Information Processing Assistant

The Information Processing Assistant supports the collection, entry, verification, and processing of district data and information systems. This position ensures timely and accurate data management to support student services, instructional programs, business operations, and state reporting requirements.

The Information Processing Assistant works collaboratively with school site personnel, district departments, and the technology team to maintain data integrity and ensure efficient information flow throughout the district.

Essential Duties and Responsibilities

Data Entry & Processing

Enter, update, and maintain student and staff information in district databases and information systems.

Process enrollment, attendance, scheduling, assessment, payroll, or other district data as assigned.

Verify accuracy of submitted information and resolve discrepancies.

Perform routine data audits to ensure integrity and compliance.

System Support

Assist with user account setup, access permissions, and basic troubleshooting.

Support system updates, testing, and implementation of new processes.

Maintain procedural documentation related to data processing tasks.

Reporting & Compliance

Generate standard and ad hoc reports for administrators and departments.

Assist in preparing data for state and federal reporting requirements.

Ensure compliance with FERPA and district data privacy policies.

Customer Service & Collaboration

Provide guidance to staff regarding data entry procedures and system use.

Respond to inquiries related to database records and information processing.

Collaborate with the Technology Department to improve system efficiency and workflows.

Qualifications

Education & Experience

High school diploma or equivalent required; Associate’s degree in Information Technology, Business Administration, or related field preferred.

One (1) to three (3) years of experience in data entry, clerical support, or information systems preferred.

Experience in a K–12 educational setting is desirable.

Knowledge & Skills

Proficiency in database systems and Microsoft Office applications, particularly Excel.

Strong attention to detail and data accuracy.

Ability to handle confidential information with discretion.

Strong organizational and time-management skills.

Effective communication and interpersonal skills.

Ability to work independently and as part of a team.