Administrative Associate Coordinator

Administrative Associate Coordinator

Job ID : 322044

Location : Mesa Community College

Full / Part Time : Full Time

Regular / Temporary : Regular

Hiring Salary Range

$22.06 - $28.67 / hourly, DOE

Grade

112

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

The Administrative Associate Coordinator to the Dean for Retention provides high-level administrative support to the Dean focused on student retention initiatives. This role involves managing day-to-day office operations, coordinating communication and scheduling, maintaining accurate records, and supporting programs and events related to student success and retention. The assistant acts as a key liaison between the Dean and internal departments, students, faculty, and external stakeholders, ensuring effective communication and the smooth execution of retention-focused strategies.

Essential Functions

40% Administrative and General Office Operations, Support, and Scheduling

30% Student Retention Data, Records, and Systems Management

15% Student Support and Liaison

10% Compliance

5% Other

Minimum Qualifications

Associate's Degree from a regionally accredited institution and three years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Bachelor's degree or higher

B. One (1) or more years of experience in executive level office coordination

C. One (1) or more years working in higher education

D. Experience using Google Suite (including Calendar, Sheets, Forms, Slides, and / or Drive)

E. Experience using financial management, human capital management, and student information systems

Special Working Conditions

Work schedule varies during the year : August through mid-May : Monday - Friday, 8 hour days; mid-May through the end of July : Monday - Thursday, 10 hour days

May require working evening and weekend hours (example : Saturday coverage during peak weeks)

This position is fully on-site, with no remote options

Required to sit for a prolonged period of time; viewing a computer monitor

May be required to travel or be assigned to another MCCD location

Travel to campus during interview / selection process will be at candidate's own expense

MCC does not sponsor individuals for work visas

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Applicants who currently work for any of the MCCCD campuses / locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on NavBar >

Navigator >

Self Service >

Recruiting >

Careers. Click on link for instructions on how to apply.

Applicants who are not currently working for any of the MCCCD locations should apply at https : / / www.maricopa.edu / about / careers.

If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We

Posting Close Date

Apply on or before December 14, 2025 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=322044&PostingSeq=1

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