EHS BILINGUAL ORIENTATION OFFICE MANAGER

Job Description

Job Description

Banda Group International, LLC is a world-class provider of environmental safety, security, technical, and project management support services for a diverse clientele across government and private sectors worldwide. Founded on the principles of environmental, health, and safety (EH&S), BGI offers a competitive salary, an excellent working environment, and a generous benefits package, including paid vacation, health insurance, and a robust 401K program.

Position Summary

The EHS Bilingual Orientation Office Manager is responsible for overseeing and guiding both English and Spanish administrative personnel in their tasks on the Orientation Team. In addition to overseeing the administrative functions, this role includes managing all safety orientation requests and scheduling of both English and Spanish orientation training classes. This role demands strong leadership, cross-cultural communication, and the ability to adapt training content to meet evolving site conditions and workforce needs.

Essential Duties and Responsibilities

• Manage day-to-day office functions, including scheduling, filing, and workflow organization.
• Serve as the key communication link between bilingual field staff, subcontractors, and English-speaking managers.
• Coordinate meetings for Orientation Manager, general contractors, and TSMC owners.
• Manage communication, including phone calls, emails, and correspondence.
• Oversee equipment and materials inventory, ordering, and distribution.
• Maintain office inventory and oversee office equipment.
• Uphold confidentiality and ensure compliance with company policies.
• Process monthly expenses in a timely manner.
• Support onboarding and orientation for BGI EHS admins.
• Demonstrate clear communication orally and in writing.
• Address administrative concerns and provide guidance to team members.
• Review and update as needed the Standard Operating Procedures (SOP) for all tasks in Visitor Badging to include Visitor badges, Temp badges, Lost Badges and Orientation Training Badging.
• Review third party employee timecards for correctness and approval.
• Maintain accurate documentation and records related to job functions.
• Collaborate with internal departments and external partners, as necessary.
• Promptly report unsafe conditions, equipment issues, or incidents to management.
• Participate in required training sessions and safety briefings.
• Perform other duties as assigned to meet operational needs.

Required Qualifications

High School Diploma required; associate or bachelor’s degree in business or construction management is a plus

3 + years of office management experience (construction industry preferred)

Fluent in English and Spanish (spoken and written)

Strong attention to detail

Excellent written & verbal communication skills

Proficient with Microsoft Outlook, Word, Excel, and PowerPoint

Demonstrated ability to work independently and as part of a team

Ability to handle confidential information with discretion

Benefits :

Pay is DOE

Excellent working environment with a strong Corporate Office located in Mesa, AZ, to support you throughout your projects.

100% Employer paid Dental, Vision, Life, STD / LTD for all FT employees. (Dependents can be added with payroll contributions.)

Medical plans PPO or HDHP Employer pays 80% of employee's premium. (Dependents can be added with payroll contributions.)

Abundant employer contribution for HSA enrollees.

Accident, Critical Illness & Voluntary Life Insurance

Robust PTO plan and 11 paid holidays a year.

Generous 401K, safe harbor program, up to 4% dollar-for-dollar match.

Boot Reimbursement Program for field employees

$1,500 yearly personal development reimbursement for all levels of employees.

Veteran Support - Military Leave Program

Corporate gym membership rates

How to Apply :

If you are interested in this position and meet the qualifications, please submit your resume, cover letter, and salary expectations via the ADP portal.

Banda Group International, LLC and BGI Security, LLC are proud veteran-owned companies committed to hiring those who have sacrificed for our country. Bring your skills and forge a new path with the BGI family and continue the bonds of service with fellow veterans.

BGI is proud to be an Equal Opportunity Employer. We do not discriminate on the basis race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. BGI believes that diversity and inclusion among out teammates is critical to our success as a global company and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.