Accounting Specialist - AP & Travel III

Accounting Specialist - AP & Travel III

The Accounting Specialist - AP & Travel III completes and processes routine to moderately complex postings and transactions of information in any of the following areas : Accounts Payable / Receivable, Travel Accounting and / or General Accounting functions. Responsible for completing assigned transactions using standard policies, procedures and guidelines.

Duties and Responsibilities

Process documents related to accounting; ensure submitted data is comprehensive, entered within the prescribed timeframes and audited for accuracy.

Travel and Accounts Payable

Validates expense reports against traveler's receipts (general travel as well as board and relocation travel).

Reconciles and records purchased airline tickets for visitors purchased through travel agencies.

Process registration fees and hotel deposits for conferences.

Assists in approving Direct Purchase Authorizations for travel booked outside of travel agencies.

Serves as a backup for expense report approvals and determining excess allowable costs for international airfare booked in business class.

Verifies vendor invoices prior to payment, including checking purchase and receiving reports.

Processes check runs, researches check traces / stop payments and issues manual checks.

Assists in the processing / recording of wire transactions for all RAND companies.

Assists in the preparation / filing of annual 1099 reporting.

Prepares reconciliations of General Ledger for AP and Travel related accounts.

Other Accounting

Summarizes and post data / cash receipts to journals, ledgers, and other records. Prepares deposits for all accounts.

Prepares and distributes invoices, statements, billing summaries and periodic or special accounting reports including month-end closings and balances as related to RAND employees and / or RAND Pardee students.

Gathers financial and labor data, produces and audits reports to identify trending / training needs. Develops and monitors reporting mechanisms.

Assists in development and distribution of reports for internal and external use.

Supports audits as necessary.

Education

High School Diploma or GED required.

Associate's degree preferred.

Required Experience, Knowledge and Skills

3+ years of experience required.

Thorough knowledge of PC usage, Intermediate Excel, Workday / Concur experience.

Good written, oral, and interpersonal skills.

Excellent 10-key skills.

Thorough knowledge of accounting principles, basic knowledge of accounting theories.

Understanding FAR requirements.

Location

Santa Monica, CA

This position is 100% onsite.

Salary : $52,300-$75,800

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education / training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer