Operations Coordinator

Job Description

Job Description

All-in-One Operations Coordinator (Listings + Transactions + Marketing)

We’re hiring an All‑in‑One Operations Coordinator to be “command central” for listings, contract‑to‑close, and listing marketing—delivering proactive client communication and airtight broker compliance. This full‑time, on‑site Newport Beach role (Mon–Fri, 9–5) manages pre‑listing prep through purchase agreement, drives escrow from accepted offer to close (timelines, inspections, appraisal, disclosures, signings), coordinates marketing during listing / escrow / after close, and keeps our CRM and files clean. Real‑estate ops experience and fluency with tools like Follow Up Boss, Open To Close, CTE, MLS input, and e‑signature are preferred

Compensation :

$25 -$35 hourly DOE + bonus

Responsibilities :

• Prepare and deliver complete pre‑listing packages ; gather property data / reports and route listing paperwork for signature.
• Coordinate photography / video (and edits) and schedule vendors (stagers, cleaners, handymen).
• Input / update listings in MLS and marketing systems; manage status updates and remarks on time.
• Send weekly seller activity reports ; collect / summarize agent feedback; maintain listing file compliance.
• Open escrow and circulate a timeline / critical‑date tracker to all parties.
• Schedule and monitor inspections & appraisal ; confirm access / agent presence; track reports and repairs.
• Prepare, route, and collect disclosures, addenda, and compliance documents with strict version control.
• Orchestrate closing : signings, final walkthrough, recording confirmation, key exchange , and closing packages.
• Execute the listing marketing plan during listing, during escrow, and after close with the Marketing Assistant.
• Coordinate social posts / ads and mailers (geo‑farm, SOI / PC, targeted) tied to each property; manage just‑sold assets and post‑close touches.
• Maintain CRM / TMS hygiene (e.g., Follow Up Boss, Open To Close, CTE, Trello / Asana / Nekst / Shaker, RealScout) and keep office / broker files compliant.
• Serve as the primary operational point of contact for sellers, co‑op agents, and vendors; provide clear updates and manage expectations.
• Keep SOPs, checklists, and workflows current so tasks, owners, and timelines trigger correctly.

Qualifications :

About Company

Jason Wright Real Estate, Inc. is a South Orange County team built for people who want to win the right way. Led by Jason Wright, we pair neighborhood fluency with a builder’s mindset. Jason’s construction background turns inspections, due diligence, and pricing into strategic advantages.

Our platform plugs into a $6B+ sales engine, world‑class marketing, and robust deal flow across San Clemente, Dana Point, Laguna Niguel, Ladera Ranch, and Coto de Caza. We hire self‑starters who crave high standards, coaching, and accountability. Expect clear systems, modern tech, creative content support, and a brand clients recognize. Benefit from mentorship, clear growth paths, and global reach through Coldwell Banker. If you’re coachable, ethical, and obsessed with client outcomes, you’ll thrive here—because in this market, who you work with really does matter. Join us!