Office Services Specialist : Western Regional Office #00400

Office Services Specialist : Western Regional Office #00400

Provides administrative, fiscal, and technical support for the Regional Managers through good customer skills, proficient filing of all documents, good secretarial and computer skills. Maintains filing, processes mail, completes vouchers, and utilizes eVA for ordering items needed for the office. Purchasing using the P-Card (Visa) log and processing invoices for payment. Makes Hotel reservations for office staff as required. Supports the regional office in regards to computer equipment and maintenance of that equipment.

Demonstrated experience providing administrative, fiscal, and technical support in a professional office setting. Strong customer service skills and proficiency in organizing and filing documents. Excellent secretarial and computer skills, including the ability to operate standard office equipment and utilize computer systems effectively. Proven ability to perform detailed work with numerical data. Exceptional organizational, written, verbal communication, and keyboarding skills. Ability to manage multiple tasks efficiently in a fast-paced environment. Extensive experience with Microsoft Office applications, including PowerPoint, Excel, Publisher, and Word.

Knowledge of Virginia Department of Corrections (VADOC) policies and procedures, as well as Commonwealth of Virginia Purchase and Supply and Commonwealth Accounting policies and procedures. Prior experience in bookkeeping and working with computers, office equipment, and within a professional office environment.

You will be provided a confirmation of receipt when your application and / or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following : Background Investigation Requirements : All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position. Drug Testing Requirements : Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others. Application Requirements : Application and / or rsum for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11 : 55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and / or rsums will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and / or rsum. Layoff Preferences : Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and / or rsum. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request. VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information : Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer