Paralegal

Job Description

Job Description

About the Role

We are seeking a highly capable paralegal to support our legal and business operations across the globe. This individual will play a key role in supporting commercial contract reviews, legal operations, and cross-functional processes with Sales, Procurement, and HR and will help ensure compliance and operational efficiency in a fast-paced, international environment.

Location - We are flexible on remote working from home, if you are located in the USA and reside in one of the following states - CT, FL, GA, ME, MA, NJ, NC, NY, VA.

What You’ll be Doing

Legal Support & Collaboration

Work closely with the legal team to support contract negotiations and management, as well as legal and operational initiatives, and provide valuable paralegal and administrative support across multiple functional areas

Commercial & Sales Support

Review and approve standard nondisclosure, sales, and promotional contract terms within policy guidelines and escalation frameworks

Serve as the primary legal operations point of contact for Sales and Channel teams globally

Respond to basic legal and business questions from internal teams and assist with completion of questionnaires from customers

Manage execution workflows for contracts using systems such as DocuSign and Ironclad

Triage and escalate sanctions flags for prospective or current customers

Maintain accurate contract records, templates, and playbooks across global jurisdictions

Operations & Legal Administration

Review and process procurement requests; identify legal issues and escalate to counsel where appropriate

Liaise with Accounts Payable and external vendors on buy-side contract documentation and workflows

Partner with HR to prepare and update employment-related legal documents

Coordinate with insurance brokers and internal teams during insurance renewals and compliance events

Support corporate governance tasks such as business registrations, regulatory filings, and compliance calendar tracking

Assist with internal audits, data room preparation, and regulatory responses

Coordinate notarization, apostille, and document legalization processes as needed

Other duties as needed

About You

Minimum 4 years of experience in a paralegal or legal operations role in a multinational environment

Previous experience working in a tech, SaaS, or fast-growing international company

Experience with nondisclosure and commercial contract review and lifecycle management

Proficiency in contract management tools such as Ironclad, DocuSign, or similar platforms

Excellent communication, organizational, and multitasking skills

Ability to support both local and cross-border matters within a global legal framework

Legal education or paralegal certification in the U.S. legal system (e.g., ABA-approved paralegal certificate or equivalent)

Familiarity with trade compliance, sanctions screening, and privacy regulations (e.g., GDPR, CCPA)

Understanding of employment law documentation and insurance-related legal processes

About Us

NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 30,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.

What You’ll Love

We are a collaborative, kind, and curious community

We honor your flexibility needs with full-time work that is hybrid remote

We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance

We help you prepare for your financial future with our 401(k) plan

We prioritize your work-life balance with our unlimited PTO

We reward your work with opportunity for growth and advancement

Additional Information

This position is NOT eligible for Visa sponsorship.

• Due to operational policies, NinjaOne is unable to hire for this role within the city limits of Chicago. We will consider all qualified candidates who reside outside of the city proper or are willing to self-relocate.

Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to location, market demands, experience, job-related knowledge, and skills. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage and PTO. For roles based in California, Colorado, Maryland, New Jersey or Washington the base salary hiring range for this position is $75,000 to $100,000 per year.

For roles based in New York, the base salary hiring range for this position is $75,000 to $100,000 per year.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.

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