Accounting and Office Support SpecialistNEPW Logistics • Scarborough, ME, US

Accounting and Office Support Specialist

NEPW Logistics • Scarborough, ME, US

14 days ago

Job type

Full-time

Job description

Job Description

Description : COMPANY OVERVIEW

NEPW Logistics is northern New England’s leading warehousing, logistics and transportation provider. Our thirteen warehouses in Maine and northern Massachusetts offer more than 1.6 million SF of flexible storage space, plus a wide range of value-added services to save our customers time and money : cross-docking, paper converting, fulfillment, reverse logistics, and more. And our dedicated trucking fleet dispatches hundreds of loads per day, plus intermodal services. Eight of our facilities are rail-served by the major rail operators in the region : St. Lawrence & Atlantic, CSX and Pan Am Southern. We pride ourselves on our outstanding 24-hour service and customized solutions to meet customer needs. If you’re moving product into or out of New England, Eastern Canada and beyond, we are your one-stop source for outsourced logistics.

CORE VALUES

Collaboration - We thrive through respect, support, and teamwork.

Safety First - We prioritize safety in everything we do.

Teamwork and Employee-Driven Success - Our employees' success drives exceptional service.

Employee Development and Growth - We invest in growth to help employees thrive.

Commitment to Innovation and Efficiency - We foster innovation and efficiency to stay ahead.

WHY JOIN NEPW?

At NEPW Logistics, we believe that our employees are the foundation of our success. We offer a supportive and collaborative work environment where you can grow your career. With access to ongoing training and a commitment to innovation, we empower our team to solve problems, drive results, and make a meaningful impact. We prioritize safety, well-being, and work-life balance while ensuring that every employee feels valued and appreciated. If you’re looking for a place where you can thrive, contribute to a dynamic team, and be a part of a leading logistics provider, NEPW Logistics is the right choice for you.

BENEFITS

NEPW offers a variety of benefits, including the following :

Medical insurance
Dental & Vision insurance
401(k) plan & company match
Employer-paid life insurance
Employer-paid short-term and long-term disability
Paid vacation, holiday, and personal time
Employee referral program
Reimbursement for safety glasses and steel toe shoes

CURRENT OPENING :

Accounting and Office Support Specialist

Pay range : $22-$25 / hour

Monday-Friday, 7 : 30am-4pm

Requirements : Job Summary

The Accounting and Office Support Specialist provides administrative and accounting support to the company’s manufacturing and logistics operations. This position is responsible for processing invoices, assisting with reconciliations, maintaining records, and supporting day-to-day office functions. The role may also assist with inventory tracking, spare product sales, and process improvement initiatives to ensure efficiency across departments.

Essential Functions

Accounting Support

Process and enter invoices for approval and payment.

Assist with monthly reconciliations of invoices, accounts, and vendor statements.

Maintain accurate and organized financial records and support documentation.

Provide support for reporting and other routine accounting functions.

Office & Administrative Support

Provide general administrative support including filing, data entry, and document preparation.

Maintain office records, supplies, and communications.

Support office staff and leadership with day-to-day tasks as needed.

Assist in reviewing and improving office procedures for efficiency and compliance.

Inventory & Operations Support

Assist with tracking spare product sales and related invoices.

Support inventory reconciliation and reporting in coordination with operations staff.

Communicate with warehouse / operations personnel regarding discrepancies or product availability.

Qualifications

Experience in accounting support, bookkeeping, accounts payable / receivable, or related role required.

Strong attention to detail and accuracy in data entry and recordkeeping.

Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with ERP or accounting systems preferred.

Ability to organize and prioritize tasks to meet deadlines.

Strong communication skills, both written and verbal.

Ability to work independently as well as in a collaborative team environment.

Working Conditions

Primarily office-based position with routine interaction with accounting, operations, and warehouse staff.

Standard business hours, Monday through Friday, with occasional flexibility as business needs require.

May occasionally visit the warehouse or production floor to support inventory or office needs.

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Office Support Specialist • Scarborough, ME, US