Program Coordinator

Job Title : Program Coordinator

Location : Tallahassee, FL

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 60994

Department

Planning, Design & Construction

Responsibilities

• Provide principal administrative support to the Planning, Design & Construction Chief of Construction, the AD of Project Management, the AD of Planning, the AD of Capital Project Administration, and the Project Managers within a fast-paced, multiple-priority, and multiple-assignment environment, ensuring project progress and compliance with established procedures. Provide advice and assistance to Project Management staff on governing university, statutory, Board of Governors', and State of Florida policies and / or regulations. Proactively assist in routine procedures, processing requirements, and statutory record keeping, and other miscellaneous administrative duties as assigned.
• Oversee contract award process and insurance & risk assessment. Establish and maintain working relationships with stakeholders and vendors. Ensure contract compliance are issued and received in a timely manner through detailed tracking. Assist in processes related to project bidding, amendments, change orders, and project close-out. Track and ensure compliance with established procedures, including, but not limited to : Notice of Award, Notice to Proceed, Insurance, Bonds, Subcontractor Lists, Substantial and Final Completion Certificates, etc. Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the University. Track and maintain lists of contract claims, close out items, etc., as required.
• Coordinate and schedule design review, construction progress, and other project-related meetings. Manage document coordination between the University, Design Professionals, Consultants, Contractors, University departments, and any regulatory agency as necessary.
• Draft, update, copy, print, scan, review, distribute, mail, file : permits, meeting minutes, transmittals, letters, schedules, presentations, website content, email correspondence, and any other departmental and project-related information and documentation. Ensure submitted documents comply with FSU requirements. Retrieve filed or archived information and documents. Working knowledge of software and tools, including SharePoint, OneDrive, Bluebeam, and DocuSign.

Qualifications

Preferred Qualifications

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https : / / jobs.fsu.edu. If you are a current FSU employee, apply via myFSU >

Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is open until filled

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.