Administrative Services Asst / UKHC

Job Title : Administrative Services Assistant

University of Kentucky Equal Employment Opportunity / M / F / disability / protected veteran status.

Job Title : Administrative Services Asst

Requisition Number : RE52087

Working Title : Administrative Services Asst

Department Name : MG31B : IM-HEMBMT

Work Location : Lexington, KY

Grade Level : 08

Salary Range : $19.00-30.09 / hour

Type of Position : Staff

Position Time Status : Full-Time

Required Education : AA

Required Related Experience : 4 yrs

Required License / Registration / Certification : None

Physical Requirements : On occasion, may lift objects up to 50 lbs

Shift : Days, Monday - Friday, 8 : 00am - 4 : 30pm. Other days and hours as needed

Job Summary

This position will provide executive assistant services to the Division Chief and the Associate Division Chiefs, ensuring seamless and confidential communication and coordination between the Division leadership (Division Chief, Associate Division Chiefs, and Division administrator), the Department of Internal Medicine, and Markey Cancer Center.

A key responsibility will be to coordinate and support faculty recruitment efforts and monitor all aspects of the recruitment workflow, remotely and on site, including itineraries, travel, and housing. This position will ensure timely communication with faculty candidates and monitor timely completion of all administrative steps of the recruitment process, including institutional signatures and approvals. This position will also provide administrative support for all faculty members in the Division and back-up support to the APPs and Genetic Counselors.

This position will have the responsibility to coordinate faculty onboarding; coordinate travel and accommodation to conferences and meetings (within guidelines of the University and KMSF); prepare and maintain faculty curriculum vitae; assist in the development of dossiers, credentialing packet (includes CAQH), licenses, memberships and dues in accordance with University and KMSF guidelines.

Skills / Knowledge / Abilities : MS : Excel, Power Point, Word, Publisher, Outlook; Concur, Shopper (Ariba).

Does this position have supervisory responsibilities? No

Preferred Education / Experience : n / a

Deadline to Apply : 11 / 02 / 2025

Our University Community : We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and / or drug screen.

Posting Specific Questions : Required fields are indicated with an asterisk (

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1.

Applicant Documents

Required Documents

1. Resume

Optional Documents

1. Cover Letter