Production Coordinator & Design Assistant

External Description :

Increase your chances of an interview by reading the following overview of this role before making an application.

Production Coordinator & Design Assistant

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 43 U.S. and Canadian airlines) seeks an experienced Production Coordinator & Design Assistant for our Tysons (McLean), Virginia office. The Production Coordinator & Design Assistant is a key role in supporting the Design and Production Team and ensuring the smooth delivery of high-quality projects across the Association. This position combines production coordination, administrative support, and entry-level design work, contributing to both the efficiency of team operations and the quality of creative output.

Core responsibilities include managing job requests through the Work Request System (WRS), assisting with project tracking and workflow organization, processing invoices and chargebacks, coordinating with vendors, and supporting translation workflows and the distribution of printed and promotional materials. The role also contributes to specific design assignments such as layouts, resizing, and simple graphics, and provides copy editing and proofreading support to ensure consistency and quality in communications, while providing administrative support in areas such as label management, reporting, and archival documentation. By balancing coordination, vendor engagement, and creative tasks, this position helps keep projects organized, accurate, and on schedule.

Local travel : 0 - 5%.

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Qualifications :

High school diploma or equivalent combination of education and experience, with some post-secondary education and / or college course work preferred.

Three (3) years of related experience required, five (5) or more years preferred.

Ability to work in a fast-paced, deadline-driven production environment; experience in a demanding production setting preferred.

Strong organizational skills, attention to detail, and ability to manage multiple tasks; familiarity with editorial style guides and experience providing light copy editing and / or proofreading preferred.

Must possess strong time management skills; be able to work in a fast-paced, deadline-oriented environment; and, transition easily between projects.

Solid communication and interpersonal skills, oral and written, for effective interaction with internal staff, external contacts, and pilots.

Software : Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint; Quick Response (QR) Code Creator / Generator applications experience preferred; proficiency with Adobe Creative Cloud Suite (Photoshop, InDesign, Illustrator, XD, and similar programs) a plus.

Physical Demands :

Note : The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer / smartphone / tablet. Vision, corrected or uncorrected, must be acute and discriminating. Regularly required to maintain a stationary position; move about the office and the local metropolitan area; determine what others have said or written; and, converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office and travel (locally, nationally, and internationally). May also include occasional bending, stooping, squatting, and / or pushing and pulling or moving, e.g., to pack, unpack, and / or move cases.

Occasionally required to move, raise, reach, and / or retrieve binders, books, boxes, and files up to ten (10) pounds (lbs.). While on travel, could be responsible to move, raise, reach, and / or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including :

401k Plan with Non-Elective Employer Contribution of 11% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! The 401k plan includes a Roth option and 4-year vesting schedule.

• Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and / or dependent children;
• 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid premiums for disability and life insurance;
• Flexible Spending and Health Savings accounts;
• Retiree health plan;

Education Assistance Program; and,

Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.

Partial remote work opportunities.

PROJECTED ANNUAL SALARY RANGE : $ 62,384.00 – $ 87,433.00

Relocation not provided.

Sponsorship not available for this position.

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