Intake Coordinator

Job Overview

This position is located at the University of Minnesota Medical Center - West Bank. The shifts are 12 hours in length and this position requires every other weekend. The schedule is as follows

Week 1

Sat 8am-830pm

Sun 8am-830pm

Week 2

Wednesday 8am-830pm

Thursday 8am-830pm

Job Summary :

The Intake Coordinator is responsible for processing and documenting calls of inquiry, intakes, admissions, and transfers for Fairview Behavioral programs.

Job Expectations :

Answers inquiry calls in a respectful manner and assesses for special needs and / or accommodations.

Coordinates and facilitates all inquiry calls regarding the Fairview Behavioral programs.

Uses excellent telephone etiquette and active listening skills.

Documents calls

Assesses and prioritizes calls.

Completes client intake process.

Assesses and triages client admissions using identified admission criteria.

Assures insurance reimbursement and authorization

Documents complete and accurate demographic and clinical information.

Secures information pertinent to the patient visit.

Obtains internal and external records when possible.

Provides client or referral sources with information regarding the programs.

Refers to other programs or community agencies when Fairview services are not appropriate.

Secures payment for treatment.

Recognizes problems and takes appropriate measures to resolve.

Consults with appropriate resources regarding unique referrals or insurance / authorization discrepancies.

Identifies patients who ‘no-show’ to meet risk management criteria.

Collaborates with internal and external resources to ensure efficient patient flow.

Works in partnership with business office and payers to resolve payer problems and facilitate reimbursement.

Acts as a liaison between payers, business office staff, patient care providers and site supervisor.

Partners with appropriate community liaisons.

Monitors patient care provider’s schedules to insure optimum productivity.

Coordinates the decision-making process regarding intakes and waiting lists.

Schedules new visits.

Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served.

Partners with patient care giver in care / decision making.

Communicates in a respective manner.

Ensures a safe, secure environment.

Individualizes plan of care to meet patient needs.

Modifies clinical interventions based on population served.

Provides patient education based on as assessment of learning needs of patient / care giver.

Organization Expectations, as applicable :

Demonstrates ability to provide care or service adjusting approaches to reflect developmental level and cultural differences of population served.

Partners with patient care giver in care / decision making.

Communicates in a respective manner.

Ensures a safe, secure environment.

Individualizes plan of care to meet patient needs.

Modifies clinical interventions based on population served.

Provides patient education based on as assessment of learning needs of patient / care giver.

Fulfills all organizational requirements.

Completes all required learning relevant to the role.

Complies with and maintains knowledge of all relevant laws, regulation, policies, procedures, and standards.

Fosters a culture of improvement, efficiency, and innovative thinking.

Performs other duties as assigned.

Minimum Qualifications to Fulfill Job Responsibilities :

Required

Education

• Bachelor’s Degree in or 6 years directly related experience in Human Services related field.

Experience

Preferred

Education

Experience

License / Certification / Registration

Benefit Overview

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information :

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO / Vet / Disabled : All qualified applicants will receive consideration without regard to any lawfully protected status