Medical Records Specialist / Administrative Assistant

Job Description

Job Description

Salary : $15-$20 Hourly, DOE

Summary

Amethyst Consulting & Treatment Solutions, PLLC is seeking a detail-oriented and people-focused Medical Records Specialist / Administrative Assistant to join our growing team. As the gatekeeper of our office, this individual will be the first point of contact for our clients and visitors, ensuring a welcoming, organized, and efficient front office environment. This dual-role position blends administrative excellence with medical records management, supporting both daily operations and compliance reporting for our therapy programs.

What Youll Do

• Perform weekly audits of consumer charts across therapy programs
• Distribute deficiency and compliance reports with clarity and consistency
• Create and maintain QA / QI tools, spreadsheets, templates, and compliance trackers
• Verify client insurance bi-monthly and manage appointment scheduling
• Provide administrative support including mail, filing, correspondence, and special projects
• Maintain accurate client records, update demographic and payer information
• Greet clients and visitors warmly, manage lobby conduct, and uphold a professional front office environment
• Facilitate meetings, transcribe minutes, and assist in office supply management
• Ensure timely confirmation of appointments and notify clients of changes
• Maintain confidentiality and comply with all HIPAA standards and company policies
• Travel locally as needed for training or events

What Were Looking For

2+ years of medical records experience in behavioral health or social services

Typing speed of 55+ wpm

Valid drivers license preferred

What We Offer :

Amethyst provides a competitive benefits package that includes :

Youll be eligible for benefits after completing a 90-day introductory period.

Apply todayand take the next step in a career where your care makes a difference!

Please submit your resume and a brief cover letter explaining why youre interested in this role.