Confidential Company is a growing financial services firm seeking a dedicated Office Administrator to support our team on-site at our Calabasas office. The ideal candidate is a reliable professional with expertise in customer service, completing data-entry with a high level of accuracy, and a natural ability to multitask. We are looking for someone with excellent communication skills and resourcefulness, as well as a strong work ethic and positive attitude. Must be able to effectively communicate between management, customers and other departments within the firm. We are a lean, tight-knit team and we are looking for a long-term team member.
- This is an in-office role in Calabasas, CA from 7am-4pm. Must be able to reliably commute to the Calabasas office Monday-Friday
Day-to-Day Responsibilities :
Manage a high volume of incoming and outgoing documentation and mail while faxing, scanning, emailing and filing those records appropriately- must be excellent at multitasking and prioritizing tasks based on level of urgencyPoint of contact between building management, maintenance, vendors and greet all visitorsInventory and upkeep of kitchen and supply room to ensure they are regularly stocked, organized, and cleanMaintain an up to date team credit card reconciliationManage answering and transferring incoming calls to the appropriate departmentAssist all departments with miscellaneous tasks as neededMay require overtime on occasionQualifications :
3+ years of experience in a similar role is requiredCalm demeanor; able to handle pressure with easeAble to maintain confidentiality with customer informationExcellent time management skillsPersonable and customer service-orientedPossess excellent oral and written communication skillsHigh attention to detail with speed and accuracy in daily operationsExcellent computer skills; basic knowledge of Google SuiteExperience with Salesforce a plusConsistent attendance, must be punctual and reliablePerks / Benefits :
Health benefits after 30 days, company matched 401k after 60 days, and discretionary bonus / incentives available for performanceAccrued paid time off, sick time, and paid holidays.Friendly office culture and atmosphere! Coffee bar, snacks, office lunches / gatheringsPhysical Demands :
Must be able to remain in a stationary position at least 75% of the timeRegularly move boxes weighing up to 30 poundsConstantly operates a telephone, computer and other office productivity machinery, such as a scanner, copy machine, and computer printerMust be able to effectively communicate with co-workers, customers and other third-partiesHours of operation are Monday through Friday, 7 : 00 am - 4 : 00pm.
The expected pay range for this role is $20.00-$25.00 per hour.
The base salary range for this position is listed above. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here.
Equal Opportunity Employer : We support a diverse workforce and are a Drug Testing and Equal Opportunity Employer. We do not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin, age, disability, veteran status, pregnancy, marital status, citizenship status, sexual orientation, gender identity, genetic information, or any other classification protected by applicable laws.