Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital

Maintenance Doc Specialist - Carilion Roanoke Memorial Hospital

The Document Specialist gathers data, manages documents and drawings in the work order management system for Carilion maintenance.

The Document Specialist :

• Maintains department drawings and documents, specifications, regulatory reports and other document compliance.
• Creates and manages document retrieval system for compliance audit and site visits.
• Creates and manages a system for processing regulatory and office documentation.
• Maintains, organizes and manages office filing system, and tracks daily attendance using timekeeping software and provides reports.
• Assists with reviewing and closing work orders. Provides back-up and assistance for the Work Order Administrator. Opens work orders, closes work order, and dispatches staff.
• Creates and issues required memos for facility maintenance shutdowns as well as documentation required by regulatory agencies.
• Responsible for work order quality control and customer follow-up. Contacts customer to verify closure status. Troubleshoots processing problems. Investigates customer compliance and identifies solutions. Monitors and summarizes quality control inspection reports.
• Provides interpretation of codes, regulations, and guidelines. Advises departmental staff on document retention requirements.
• Manages contractor sign-in logs and issuance of required contractor identification badges and parking permits.
• Assists in creating and maintaining department administrative, and reporting processes.
• Composes and compiles reports and summaries from documents or work order system.

What We Require :

Education : High School Diploma required. Experience : Three years of business, healthcare, and / or maintenance experience required. Other Minimum Qualifications : Effective communication and problem-solving skills required. Must be capable of prioritizing multiple projects and meeting deadlines. Intermediate to advanced skills in Microsoft Office suite and experience in database applications required. Understanding of a regulatory work environment desired.

This job description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

Carilion Clinic is an Equal Opportunity Employer : We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8 : 00 a.m. to 4 : 30 p.m., Monday through Friday.