Executive Administrative Assistant

Divine Mercy University • Sterling, VA

30+ days ago

Job type

Full-time

Job description

Job Description

TO APPLY PLEASE VISIT :

The Executive Administrative Assistant will offer support to the University in three areas : providing support to the Leadership team (President, Executive Director for External Affairs and University Relations) to maximize effective mission and university advancement, coordinating university-wide events to encourage internal and external community engagement, and assisting with donor database management and stewardship to build a culture of giving and gratitude for the university's benefactors. Duties and responsibilities include the following :

Leadership Executive Assistance

Assist with administrative duties
Manage calendars, scheduling, emails, expense reports
Act as liaison between other departments / university personnel, as needed
Assist President with university-wide communications
Additional related duties as assigned by the President

Events Coordination

Coordinate University-wide events

Town Hall (once per semester), All-Staff Orientations (bi-annual, supporting role), Picnic (annual), President's Reception (annual)

Graduation, but not programs events (annual, supporting role)

Coordinate student assistants as needed for helping with events

Assist President and Board with logistics and materials for board meetings

Assist preparation of fundraising and alumni events

Virtual Events Board (in coordination with HR and programs)

Advancement Database Management and Stewardship Assistance

Coordinate gift entry / deposit and acknowledgement processes

Entering gifts, preparing and mailing acknowledgments / tax receipts, donor letters, etc.

Assist with donor stewardship opportunities (preparing and mailing materials, making thank you calls, etc.)

Manage donor database, forms, and reports for Advancement team

Manage Advancement and Travel calendars with other Advancement team

Work with Graduate Assistant on various tasks as assigned

Assist Advancement team with administrative duties as needed

Expense reports

Other related duties as assigned

Necessary skills :

Strong attention to detail and thoroughness

Commitment to data integrity and data verification

Ability to handle sensitive and confidential information appropriately and with discretion (signed Confidentiality Agreement required)

Excellent organizational, interpersonal and communication skills

Ability to learn database management

Experience in Microsoft suite, especially Excel and Word

Experience in Google Drive suite, especially Sheets

Ability to focus and maintain high quality work when doing repetitive tasks

Willingness to ask questions when something is unclear

Willingness to take initiative and attempt to solve problems if able

Friendly attitude and enjoys speaking about the mission of DMU

Requirements :

Experience : 2-3 years of related experience

Location : On campus at DMU in Sterling, VA

Educational : Bachelor's degree at minimum

Physical : Ability to transport a moderate amount (mailings, promotional materials, etc.)

TO APPLY PLEASE VISIT :

DMU Statement of Mission and Catholic Identity

Based on the Catholic identity and mission of Divine Mercy University, we only employ persons who demonstrate openness and respect for the Roman Catholic Church and its institutions and who have a sincere interest in advancing DMU's mission within the Church. For positions in which membership in the Roman Catholic Church is a bona fide occupational qualification reasonably necessary for the normal operation of DMU, DMU reserves the right to employ only persons who are practicing members of the Roman Catholic Church as determined solely by the decision of DMU. Please review DMU's Statement of Identity to understand DMU's mission, culture, and purpose.

NONDISCRIMINATION STATEMENT

Committed to the teaching of Vatican Council II that every type of discrimination, whether social or cultural, whether based on sex, race, color, social condition, language or religion, is to be overcome and eradicated as contrary to God's intent (Gaudium et Spes, 29), DMU encourages applications from people of all ages, races, ethnicities, nationalities, women, men, veterans and those with disabilities.

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Executive Administrative Assistant • Sterling, VA