Administrative Assistant - Houston, TX

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

Primary Responsibilities :

Process, maintain and submit customer invoices per system guidelines within required deadlines

Create invoices according to company policy if required

Merge, scan and upload all customer folders to company data base

Maintain and update customer info as needed (Customer name, address, mergers, etc.)

Communicate with customers regarding payment status and resolve payment disputes

Collaborate with the collections manager and sales to reconcile accounts receivable on a periodic (at least monthly) basis

Assist with managing accounts payables

Set up and maintain vendors

Issue purchase orders and process vendor invoices for payment

Record, update and maintain monthly expenses

Maintain unbilled revenue report monthly

Upload unbilled revenue backup to corporate share drive

Assist with maintaining employee timesheets

Assist in accounting and financial reporting

Perform work related tasks as assigned (Ex. Scan, file, etc.)

Comply with all NOV Company and HSE policies and procedures

Additional Qualifications / Responsibilities

Job Qualifications :

Excellent verbal and written communication skills

Proficient in Microsoft Office

Ability to work independently and in a fast-paced environment

Ability to anticipate work needs and interact professionally with customers

Excellent organizational skills and attention to detail

Education and Experience

High School Diploma or GED

1+ years of experience