Procurement and Travel Specialist

Job Details

Job Location

Yakima, WA

Position Type

Full Time

Education Level

High School

Salary Range

$24.00 - $27.50 Hourly

Travel Percentage

Up to 25%

Job Shift

Day

Description

Position Summary :

Under the direction of the Procurement and Travel Manager and in compliance with agency policies, the Procurement and Travel Specialist will receive requisitions for purchases, generate purchase order documents, and place orders. Will coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. Will provide technical support to the procurement process / system and must have the ability to effectively communicate and collect information from programs / departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.

Responsibilities :

• Receives requisitions and analyzes for quality, specifications, and delivery requirements
• Assign purchase order number and place order with appropriate vendor / contractor
• Assists with ensuring vendors / contractors are verified through www.sam.gov
• Assists with preparing written bidrequests to vendors / contractors and evaluating vendors / contractors through various objective performance measures such as on time deliveries, service performance, price, etc.
• Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs / departments
• Review and understand Catholic Charities written policy and procedures as applicable to the Procurement and Travel Specialists' job duties
• Identifies ways to improve workflows and processes to work smarter and increase efficiency
• Works closely with the Catholic Charities accounts payable team to ensure efficient workflow
• Assists with vendor entries, updates, status and documentation in accounting system

Coordinates staff travel

Qualifications

Job Requirements :

The following requirements are those that are normally required for the performance of the Procurement and Travel Specialist position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements :

This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

Non-Physical Requirements :

Education

Experience

Special Skills

Licenses, Registration, Certification

Employment is conditional upon :

Work Schedule : Monday-Friday, 7 : 30am-4 : 30pm

Wage Range : $24.00-$27.50 per hour, depending on experience

Benefits :

It is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.

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