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Events Coordinator

Events Coordinator

Vertiv HoldingsColumbus, OH, US
30+ days ago
Job type
  • Full-time
Job description

Event Coordinator Columbus, OH

Join Vertiv's dynamic marketing team to help plan and execute impactful events that drive engagement, brand awareness, and business results.

Position Summary :

We are seeking a highly organized and enthusiastic Event Coordinator to support the planning and execution of trade shows, conferences, and corporate events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and passionate about delivering memorable event experiences. This role is a contractor to a full-time position based in Columbus, OH, with periodic travel required for on-site support.

Key Responsibilities :

Event Support & Logistics

  • Assist in planning and executing trade shows, conferences, customer events, and internal meetings
  • Coordinate venue and vendor research, booth setup, and shipment logistics
  • Track event registrations, schedules, and collateral
  • Manage hotel room blocks, travel coordination, and hospitality logistics
  • Monitor budgets and assist with cost tracking
  • Submit creative services requests using Vertiv's Wrike project management system

Marketing & Lead Management

  • Upload and track event leads using CRM (Oracle Eloqua)
  • Partner with the sales team to ensure timely and accurate lead follow-up
  • Support promotional campaigns and social media efforts related to events
  • Ensure all materials align with branding and campaign goals

    • Administrative & Vendor Support

  • Order and manage promotional item inventory
  • Maintain event-related budgets, invoices, and vendor contracts
  • Research new venues, suppliers, and competitive event insights

    • Cross-Team Collaboration

  • Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
  • Act as a point of contact for vendor and partner communication
  • Support post-event reporting and analysis to drive continuous improvement

    • On-Site Execution

  • Participate in pre-event site visits, providing notes, photos, and detailed recaps
  • Support event setup, breakdown, and on-the-ground coordination
  • Ensure every event meets Vertiv's branding, service, and quality standards

    • Qualifications :

  • 12 years of experience in event coordination, marketing, or project management
  • Strong organizational and time management skills
  • Excellent written and verbal communication abilities
  • Demonstrated ability to multitask and thrive under pressure
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
  • Experience with Smartsheet is a plus
  • High attention to detail and a creative, solution-oriented mindset
  • A team player who enjoys working collaboratively across departments

    • Periodic travel required for on-site event support

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    Event Coordinator • Columbus, OH, US