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Administrative Assistant and Anesthesia Simulation Tech - Nurse Anesthesia Program

Administrative Assistant and Anesthesia Simulation Tech - Nurse Anesthesia Program

St. John Fisher CollegeRochester, NY, United States
17 hours ago
Salary
USD17.25–USD20.3 hourly
Job type
  • Full-time
Job description

Position Details

Posting Summary

Position Title

Administrative Assistant and Anesthesia Simulation Tech - Nurse Anesthesia Program

Overview

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

Job Responsibilities

  • Assist with Anesthesia Simulation Equipment :

Set up and take down anesthesia simulation equipment as needed for training sessions and simulation experiences. Ensure all equipment is properly maintained and stored after use.

  • Maintain Records for COA :

    • Keep accurate records and documentation required for accreditation by the Council on Accreditation of Nurse Anesthesia Educational Programs ( COA ). This includes compiling data, organizing files, and assisting with annual reporting as necessary.

  • Provide Accreditation Support for the Council on Accreditation of Nurse Anesthesia Educational Programs ( COA ) and other accrediting agencies
  • Maintain accurate database of students and other required data for accreditation / state and grant requirements.
  • Accreditation Support CACREP , COA and CCNE
  • Administrative Support Duties

    • Answer phone and provide information to prospective students. Refer students as appropriate.

  • Provide telephone coverage for the Program Director and Assistant Program Director phones between hours of 9am - 4pm.
  • Update Program Directors and Assistant Program Directors calendars as appropriate.
  • Support graduate faculty by maintaining accurate student files, assisting with photocopying etc.
  • Attend and provide accurate minutes of monthly nurse anesthesia meetings.
  • Provide support for the SJF WSON Nurse Anesthesia Program.
  • Liaison with other key offices on campus (e.g. : Graduate Admissions, Registrar, Facilities, Academic Affairs, Library, Bookstore, etc.)
  • Support Program Director and Assistant Program Director for semester program scheduling, registration issues, interviews, and special room reservations for semester.
  • Create and maintain accurate student data base (e.g. Banner, Typhon), records (alumni and current), and email distribution lists.
  • Manage Program Supplies and Inventory : Monitor and replenish supplies necessary for the program's daily operations. Maintain inventory records and coordinate procurement of supplies as directed.
  • Assist Students, Faculty and Clinical Site Coordinators :

    • Serve as a point of contact for students, faculty, and Clinical Site Coordinators within the Nurse Anesthesia Program. Assist with inquiries, provide information, and facilitate communication as needed.

  • Liaison with clinical site coordinators to ensure that the graduate programs comply with any special requirements of students prior to beginning their clinical rotation.
  • Support Program Development Initiatives :

    • Assist in the preparation of program materials, reports, and presentations. Contribute to special projects and initiatives aimed at program improvement and development.

  • Other Duties :

    • Work with program leadership and Transfer and Graduate Admissions to coordinate admissions process in the nurse anesthesia program. Manage application files, set up interviews, and maintain spreadsheets, primary contact person for both the applicant and Transfer and Graduate Admissions.

  • Organize special events as appropriate including mailing and receiving acknowledgements, arrange for parking and catering as needed.
  • Any other duties as assigned

    • Education / Experience

    A.A.S. Degree in business, office management or similar degree and / or 2+ years of relevant office experience.

    Competencies / Skills

  • Experience working in a team environment
  • Familiarity with medical terminology and procedures, particularly in anesthesia or healthcare education, is advantageous
  • Must be a team player and have a willingness to be flexible in the workplace
  • Ability to multi-task, work independently and as part of a team
  • Skills with document imaging
  • Strong skills in creation, maintenance and integration of data base information for the purposes of documentation, course forecasting and scheduling

    • Supervision of Employees

    None

    Work Environment

  • Well-lighted, well ventilated, pleasant work area.
  • Must be able to move and / or assist with moving anesthesia equipment with assistive devices with nurse anesthesia faculty

    • Equipment to be Used

  • Printer
  • Copier
  • Telephone
  • Desktop Publisher
  • Banner (data warehouse for all functional areas across campus)
  • MS Office Suite (Excel, Word, Outlook, PowerPoint)

    • Job Type

    Full-time

    Work Hours

    Monday - Friday day : 35 hours per week

    12-month position 8 : 30 am - 4 : 30 pm during fall and spring semester. University Summer Hours : May through August

    Special Conditions for Eligibility

    Minimum Number of References Requested

    EEO Statement

    It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.

    The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

    The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ( [email protected] ), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

    Work Location

    3690 East Ave., Rochester, NY 14618

    FLSA

    Non-Exempt

    Salary / Hourly Range

    17.25-$20.30 per hour

    Notes

    The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here

    Posting Detail Information

    Posting Number

    S00647P

    Desired Start Date

    01 / 01 / 2025

    Open Date

    Open Until Filled

    Special Instructions to Applicant

    Supplemental Questions

    Required fields are indicated with an asterisk (

    Documents Needed to Apply

    Required Documents

  • Resume
  • Cover Letter

    • Optional Documents

  • Curriculum Vitae