Assembly Administrative Assistant

Job Description

Job Description

Salary : $16-$17 per hour

Assembly Administrative Assistant Protax (Fort Wayne, IN)

On-site Full-time (extra hours JanApr)

About Protax

Protax is a long-standing Fort Wayne tax practice known for accuracy, responsiveness, and white-glove client service. Were adding an Assembly Admin to keep our filing, e-file, and front-office engines running smoothlyespecially during tax season.

What youll do

• Assemble & deliver returns : Prepare completed tax returns for client pickup, portal delivery, or mailing; create and log mailing labels.
• Front desk assist : Answer and route calls, take accurate messages, and support a professional client experience.
• Document intake & tracking : Collect, scan, and process signed Form 8879 and engagement letters (mail, in-person, DocuSign, Client Portal); maintain status logs.
• E-file submissions : Transmit returns to the E-File Center upon receipt of signed 8879s; monitor daily ATX reject list, resolve issues or escalate quickly (Office Manager / producer).
• Systems & setup : Create new client folders each season; build new clients in Paperless Plus, iFirm, and ATX; keep digital files tidy and consistent with naming conventions.
• Office operations : Monitor supply inventory, submit purchase requests, and place approved orders.
• Team support : Assist the Client Relations Liaison and Office Manager with projects and peak-season priorities.

What youll bring

Schedule & work environment

Why Protax

Protax is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.