Job Description
Suntex Marinas invests exclusively in niche mixed-use marinas and their related operating platforms. We have acquired, developed, and operated over 95 full-service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.
We are looking for an Executive Support Manager to support members of our Executive team at our Home Office in Dallas, TX. The ideal candidate provides expert level administrative leadership to key functions, coordinates projects, and ensures the efficient operations of executive support services for key individuals. Key responsibilities include communication, leadership, project management along with additional support and administrative activities to support the executive leadership team.
EXECUTIVE SUPPORT FOR CHIEF EXECUTIVE OFFICER AND CHIEF LEGAL OFFICER
- Ensure optimal performance and a positive work environment
- Manage complex calendars, schedules, and travel arrangements for select executives
PROJECT MANAGEMENT
Serve as a strategic liaison between executives and internal / external stakeholders, fostering clear communication and collaborationCoordinate executive and leadership teams by assisting with the planning and coordination of eventsDevelop and implement process improvements to increase efficiency in executive office operationsFacilitate communication between executives and other departments to assist with the coordination of projects and meeting objectives and deliverablesPrepare and review correspondence, reports, presentations, and other documentsPartner with the legal department to assist with certain projects, including litigation matters and board of director communicationBUDGET MANAGEMENT
Assist in budgeting and monitoring expenses for the executive office or administrative teamWork to ensure timely processing and payment for vendors, including support for the legal and risk departments with inbound invoicing requirementsCollaborate in budget planning and ensure the responsible operating within approved budgets for executive support activitiesREPORTING AND ANALYSIS
Work within various legal and insurance trackers to ensure data accuracy and complete reportsPrepare reports on project status and budget adherence as neededQualifications and Requirements :
BA or BS in Business Administration, preferredExperience in management of executive and leadership teamsMinimum at least 5 years executive support or administrative support rolesExcellent written and verbal communication skillsStrong time-management skills and an ability to organize and coordinate multiple concurrent activitiesProficient user of Microsoft Office products including Excel, Word, PowerPointAbility to maintain confidentiality of information related to the company and its employees