Office Manager, Office of the Chaplain

Office Manager

Under minimal supervision, the Office Manager supervises the operations of the Office of the Chaplain. The Office Manager performs a variety of duties, which may include, but are not limited to, the management of departmental spending, management of administrative staff and students, organization, and coordination of all administrative functions that assist the department with daily operations. The Office Manager will provide support to a unit that manages responses from the campus community who may experience crisis situations, requiring sound judgment, a high level of independent thinking, empathy, discretion, and confidentiality. In addition, the Office Manager provides administrative support to the department director and staff to keep the office operating efficiently and reliably. The Office Manager will occasionally work outside of normal business hours in support of signature programs or in response to campus crises.

Essential Functions :

Administrative Tasks

• Manages all daily operations of the Office of the Chaplain, including opening and closing the office space.
• Monitors overall department spending to ensure fiscal responsibility; manages minor bookkeeping and incoming revenue; monitors budgets and codes expenses; maintains and reconciles detailed budgets for multiple accounts (gift accounts, operating expenses, and funding related to student organizations); provides timely and accurate reports of budget status; and coordinates annual departmental budget and assists with accurate expense projection.
• Primary administrative oversight for Chaplains' Emergency Fund (CEF), including applying policies and procedures, application intake, record keeping, and disbursement of funds.
• Stays informed of current and upcoming financial policies and procedures and communicates relevant information to staff and Religious Life Professionals as required.
• Provides administrative support to the director and staff, including some clerical tasks integral to the day-to-day functioning of the department, in collaboration with administrative support.
• Manages flow of visitors in the office and effectively handles high volume of traffic in the waiting room, while communicating sensitive information from visitors and protecting visitors' privacy.
• Responds quickly and professionally to crises and potential emergencies both in-person and on the phone.

Staff Management

Facility Management

Communication and Coordination

Project Management

Other Functions :

Required Education, Knowledge, Skills, Abilities :

Preferred Education, Knowledge, Skills, Abilities :

Accountabilities :

Physical Requirements :

Environmental Conditions :

Additional Job Description

Time Type Requirement Full time

Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.