Executive Administrative Assistant

Job Description

Job Description

Flexible Remote Option :

This position will offer the opportunity to work remotely based on business need and manager discretion. This flexible remote option allows the manager to determine the schedule and frequency of remote work on a weekly basis. The expectation of this approach requires mandatory in-office attendance for participation in collaborative meetings.

About Us :

Indiana Public Retirement System (INPRS’) is among the largest 100 pension systems in the United States. INPRS serves the needs of approximately 500,000 members and retirees representing approximately 1,244 employers, including public universities, school corporations, public safety, municipalities and state agencies. The Indiana Public Retirement System is a public pension fund who manages approximately over $50 billion in assets, making it one of the largest in the United States. We are located in the heart of the city, in downtown Indianapolis, near the circle & across the street from our monumental state house. This position will require Indiana state residency. This position is not eligible for H-1B or any other kind of temporary or permanent sponsorship for work authorization by the Indiana Public Retirement System. Therefore, if you will require sponsorship from us for work authorization now or in the future, we cannot consider your application at this time.

Why Join :

INPRS’ believes that people are the foundation of our success. It takes people with different backgrounds, ideas, and strengths to be successful. Balance in life is important. We strive to have a flexible and supportive environment while not sacrificing service to our members. We pride ourselves by modeling a collaborative, diverse and inclusive environment for our employees. Our mission. “ As fiduciaries, educate stakeholders, collect necessary contributions, and prudently manage member assets to deliver promised defined benefit and defined contribution benefits and services”.

Your Impact :

The Executive Administrative Assistant provides a range of administrative support primarily to the Chief Information & Technology Officer, while also providing assistance to the Deputy Executive Officer and Chief Benefits Officer as needed. This position requires effective multitasking, discretion, and the ability to work independently with minimal supervision.

Essential Duties :

• Administrative management of the Chief Information & Technology Officer, Deputy Executive Officer and Chief Benefits Officer.
• Coordinate travel and prepare / track travel expenses; assists in periodic travel audits.
• Organize and manage the Chief Information & Technology Officer's schedule, calendar, and activities including communication with internal and external parties.
• Monitor and track budget items and coordinate all payments with purchasing and accounting department.
• Coordinate meetings and preparing minutes as directed.
• Establish and coordinate reporting from external service providers.
• Assist in completion of industry surveys and daily compliance reports.
• Ensure approved transfers are executed in a timely and accurate manner.
• Assist in the onboarding of new hires; liaise with IT department on technology issues.
• Maintain conventional and electronic filing systems.
• Prepare / edit presentations as directed.
• Assist the Executive Assistants to the Executive and other Directors.
• Perform other duties as required and assigned.

Job Requirements :

Experience and Qualifications :

Comprehensive Benefits Package :

This position is not eligible for H-1B or any other kind of temporary or permanent sponsorship for work authorization by the Indiana Public Retirement System. Therefore, if you will require sponsorship from us for work authorization now or in the future, we cannot consider your application at this time.

If you are interested in this position, please submit your application and resume for review. For more information about our organization, please visit our INPRS Careers Page : https : / / www.in.gov / inprs / careers.htm.

Equal Employment Opportunity :

The Indiana Public Retirement System (INPRS) is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.