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Executive Assistant

Executive Assistant

Employment & Training Centers, Inc.Katy, TX, US
1 day ago
Job type
  • Full-time
Job description

Job Description

Job Title : Executive Assistant (Bilingual – English / Spanish)

Location : Hybrid (Katy, TX & Remote)

Reports to : Founders / Executive Leadership Team

Type : Full-Time

Salary : 50K - 60K

About the Opportunity

A newly established construction and development firm in Houston, and an esteemed client, is seeking an Executive Assistant to join as the third foundational team member. This is a rare opportunity to be part of an early-stage venture working alongside local government entities on transformative projects.

This role is ideal for a high-performing professional who thrives in fast-paced, high-stakes environments, and who wants to play a pivotal role in building the systems, structure, and rhythm of a business from the ground up.

Key Responsibilities

  • Serve as the right hand to the founders- anticipating needs, handling administrative and operational tasks, and keeping the “machine” running smoothly.
  • Track and manage inventory, equipment, and materials; identify reorder trends and prepare restocking schedules weekly.
  • Support business operations such as payroll coordination, billing / accounts payable and receivable, document preparation, vendor communication, and basic HR tasks.
  • Maintain meticulous records, notes, and logs for meetings, purchase orders, and site activities.
  • Assist with social media content and digital updates to support the company’s brand presence.
  • Coordinate meetings, events, and travel—ensuring seamless logistics.
  • Support compliance, documentation, and communication related to government partnerships.
  • Handle confidential information with discretion and professionalism.
  • Provide insight and proactive solutions to operational challenges, ensuring consistent follow-through and accountability.

Qualifications

  • Bilingual (English & Spanish) – required.
  • Strong problem-solving and analytical skills; resourceful and capable of finding solutions independently.
  • Excellent time management, organization, and multitasking abilities.
  • Strong command of Microsoft Office Suite, particularly Excel.
  • Experience with payroll coordination, inventory management, or city / county project administration is highly preferred.
  • Experience in construction, business development, or sales is a plus.
  • Familiarity with social media management and HR support tasks.
  • Exceptional written and verbal communication skills.
  • Ability to work irregular or extended hours based on business needs
  • High emotional intelligence, discretion, and resilience under stress.
  • No degree required; equivalent work experience and results-driven mindset valued.

    • Personal Attributes

  • Calm under pressure and capable of managing multiple moving parts.
  • Detail-oriented, thorough, and proactive in anticipating needs.
  • Comfortable working in ambiguity and helping define structure.
  • Loyal, trustworthy, and dependable; a team player who takes initiative.

    • ETC is an E-Verify company

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    Executive Assistant • Katy, TX, US