Manager, Internal Audit

OPEN UNTIL FILLED

FIRST REVIEW WILL BE ON FRIDAY, OCTOBER 18, 2024, 11:59PM.

Under the general direction of the Superintendent/President, the position manages the internal audit process for the Pasadena Area Community College District (the District). The position will perform complex duties in planning, organizing, and conducting internal financial compliance audits, investigative audits, program evaluations, operational audits, and related projects. The position will serve as the District’s technical expert on all audit matters by providing professional recommendations in formulating policy and procedures to ensure thorough systems of internal control and compliance.

PLANNING AND COORDINATING INTERNAL AUDITS

• Develops and implements a District wide internal audit program.
• Develops and implements internal audit policies and procedures.
• Tests and evaluates compliance with federal and state laws, and District policy and procedures.
• Determines the accuracy and reliability of accounting, financial, electronic data processing (EDP) systems and other operating controls.
• Develops and implements audit activities and procedures.
• Plans and conducts investigations of various transactions, fiscal operations, programmatic compliance, and other matters requested by management and the Board of Trustees.
• Reviews and investigates circumstances surrounding potential fraud and theft;
• Performs special internal audits as directed.
• Conducts individual unannounced internal audits to discover misappropriation of assets or funds to prevent and/or detect fraud.
• Coordinates and assists with all audits conducted by outside agencies.
• Monitor the District’s tip line and perform appropriate follow up investigations.

SAFEGUARDING ASSETS

• Reviews the means of safeguarding assets and, as appropriate, verify the existence of such assets.
• Reports audit findings to appropriate personnel and provides recommendations for improvements in operations and controls.
• Implements and updates accounting procedures and systems.
• Conducts follow up reviews on the status or recommendations made by both internal and external auditors and determines whether corrective action has been taken to improve deficient conditions.
• Recommends appropriate accounting treatment for yearend adjustments and closing activities.

DEPARTMENTAL MANAGEMENT

• Develops, plans, organizes and manages assigned staff.
• Selects, develops, supervises and evaluates subordinates and oversees the selection, placement, training, and supervision of other employees.
• Leads or participates in shared governance through service on planning and/or operations committees and task forces; attends Board of Trustees meetings and appropriate District, College and employee functions.
• Coordinates programs and services as appropriate with other District and college personnel.

This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

EDUCATION AND EXPERIENCE:

• A Bachelor’s degree with a major in accounting, finance, business or a related field from an accredited college or university.
• Four (4) years progressively responsible experience as an auditor with an internal auditing unit or with a commercial auditing firm in financial or operational auditing with direct experience in planning, organizing and independently performing audit tasks for financial audits, compliance audits, performance or operational audits, and internal control reviews.

DESIRABLE QUALIFICATIONS:

• Master’s degree from an accredited institution in accounting, finance or business administration.
• Valid license to practice as a Certified Public Accountant or Certified Internal Auditor.
• Audit experience in an educational institution with an automated accounting system.
• Experience in planning and performing financial and compliance audits of California Community Colleges.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Governmental accounting and auditing procedures, including compliance auditing.
• Governmental Accounting Standards Board pronouncements impacting California community colleges.
• California Community Colleges Budget and Accounting Manual (BAM)
• California Community College Contract District Audit Manual (CDAM)
• Code of Ethics and Standards of the Professional Practice of Internal Auditing established by the Institute of Internal Auditors
• Laws, rules, regulations, and procedure affecting accounting for receipts and disbursements.
• Technology, Data security, and Cyber security.
• Principles and practices of administration, supervision and training.
• Effective organizational skills.
• Record-keeping and report preparation techniques.
• Budget preparation and control.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Organizational structure, operations, programs, policies, and procedures common to institutions of higher education.
• Principles and practices of effective administration, supervision and training.
• Interpersonal skills, use of tact, patience and courtesy.
• Problem solving and conflict resolution in an academic environment.
• Modern office practices, procedures, equipment, and software applications.

ABILITY TO:

• Plan, organize, develop and execute strategic and annual audit plans for the District to ensure effective risk and operational controls.
• Perform highly complex analyses of financial, budgetary, operational and compliance issues and reach sound, logical, fact-based conclusions and recommendations.
• Collect, evaluate and interpret a broad range of complex data, either in electronic, written, statistical or narrative form.
• Apply governmental audit standards to audit work planned and conducted.
• Understand, interpret and apply federal, state and local laws and relevant regulations, ordinances, and policies.
• Keep current on changes in laws, regulations, or audit and compliance reviews related to community colleges.
• Learn and apply emerging technologies as necessary to perform duties in an efficient, organized, and timely manner.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Prepare comprehensive narrative and statistical reports.
• Supervise the administration of multiple budgets.
• Communicate effectively both orally and in writing.
• Operate a computer and assigned office equipment
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Analyze situations accurately and adopt an effective course of action.
• Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.
• Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.
• Establish and maintain positive and effective working relationships with others.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

CORE COMPETENCIES:

• Communication
• Cognition
• Occupational
• Management Qualities
• Interaction with Others
• Personal Effectiveness