College of Business Marketing & Communication, Student Events Associate

Overview

Job Opening ID : 535201

Location : Modesto A. Maidique Campus

Review Date : 07 / 25 / 2025

Florida International University is Miami's public research university, focused on student success. FIU has 42 top-50 rankings in the nation among public universities according to U.S. News and World Report. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums : Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Job Summary

COB Marketing & Communication within FIU College of Business is seeking a student to join their team of professionals. This position will work directly with the Office of Event Management to support the following services :

Supports operational functions of the College of Business events unit

Responsible for answering phone calls on a multi-line phone

Supports with on campus and off campus event set-up, logistics, planning, and facilities needs.

Supports day-to-day administration of the Event Management System (EMS), the reservation system for College of Business event venues

Provides administrative support to the Office of Marketing and Communications including but not limited to : gathering data, organizational support, taking meeting minutes, working with social media team and more.

Collaborates with team on strategic planning for events, happenings, and engagements

Runs post-event inspections of the Special Events Center, to ensure reservation holders adhered to the reservation policies and procedures

Works with vendors to retrieve quotes, invoices, and supporting documents

Serve as event monitor greeting guests and running registration, as well as on site event support to ensure event success and execution

Job Category

Federal Work Study

Desired Qualifications

Customer service knowledge

Basic level of Microsoft Office Suite

Experience with Event Management System (EMS)

Ability to take direction and work independently as needed

Ability to maintain confidentiality when dealing with highly sensitive information

Ability to lift up to 40 lbs.

Who May Apply

Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.

Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.

Upon graduating, FWS employment must end.

Work Schedule

Hours will vary based on students class schedule and needs of the department

Advertised Salary

$14.00 / Hour

Pre-Employment Requirements

Criminal Background Check. This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Background check and fingerprinting is required if the job includes any of the following :

Working directly with and / or residing with minors and / or vulnerable persons. No

Working in K - 12 schools. (May require DCF Clearinghouse clearance at a cost) No

Handling / managing cash, cash transactions, gift cards, debit / credit cards, and / or cash equivalent. No

Information technology (IT) related functions, e.g. Web Developer, IT Technician, etc. No

Driving on behalf of the university (MVR Check only). Yes

Those working in the Athletics Department who travel with students to events. No

Working within museums. No

Those working in the Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access). No

Special trust, responsibility, and sensitive location. No

Working in centers of health and / or counseling care. No

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume / curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

• This posting will close at 12 : 00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active / valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume / curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at : https : / / police.fiu.edu / download / annual-security-fire-safety-report / .

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.

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