Experienced Office Manager

Seeking experienced Office Manager for dynamic sales force for a medical device distributorship. Must be highly organized, detail-oriented, and solution-focused, discreet and reliable, with the ability to handle sensitive information. The ideal candidate is commited, proactive, a self-starter, possess a can-do attitude and able to work unsupervised as well as part of a team.

The Office Manager plays a vital role in ensuring the seamless operation of the workplace by managing daily administrative functions and providing essential support to Sales Reps and help maintain a productive and positive workplace. This position exists to create an organized, efficient, and welcoming environment that enables employees to focus on their core responsibilities. This is a full-time position located on-site in Middletown, CT, not remote.

Essential Functions

• Provide administrative support to Owner and Sales Reps to ensure effective and efficient office operations
• Ability to communicate effectively, both orally and in writing
• Excellent written and verbal communication; adept at proofing and clear instruction
• Organize office operations and serve as the point person for support processes including but not limited to office supplies, and general errands, maintain office conditions
• Manage daily operations of the business
• Will be the primary person for shipping and receiving
• Ensure daily deliveries are inventoried upon receipt and are verified for content and accuracy
• Ship and receive inventory, including all UPS / FedEx deliveries
• Create daily inventory reports
• Maintain inventory control and accuracy
• Keep equipment organized and ensure an efficient flow of parts and materials in and out
• Ensure sales orders are entered into MMS daily as needed
• Monitor daily cases for new purchase orders then enter into the MMS system
• Assist in closing PO’s by month end
• On-boarding of new sales reps with credentials, paperwork, et al

Requirements