Project Manager Assistant / Administrative Assistant (Birmingham)

About Us

WEAVER LLC is a leading natural gas transmission pipeline construction company committed to integrity, safety, and excellence. We foster a family-oriented culture and value teamwork, reliability, and professionalism.

Position Overview

We are seeking a highly organized and proactive Project Manager Assistant / Administrative Assistant to support our project management team and ensure smooth day-to-day operations. This role is critical for coordinating administrative tasks, managing documentation, and assisting with project execution.

Key Responsibilities

• Provide administrative support to Project Managers and leadership team.
• Prepare and maintain project documentation, reports, and schedules.
• Coordinate meetings, take minutes, and distribute action items.
• Assist with procurement processes, vendor communication, and invoice tracking.
• Maintain accurate records in project management systems and databases.
• Handle correspondence, phone calls, and email communication professionally.
• Support compliance with company policies, safety standards, and regulatory requirements.
• Perform general office duties such as filing, scanning, and organizing documents.

Qualifications

Preferred Skills

Benefits